Payroll Coordinator - Mental Health Association - Western MA

Join MHA as a Payroll Coordinator and become an essential member of our dedicated fiscal team. In this role, you’ll oversee the accurate, timely payroll processing for our 700+ employees, ensuring smooth operations and supporting employee satisfaction. Collaborate closely with our HR team to ensure accuracy and compliance in all payroll and benefits data, fostering strong cross-departmental connections.

Key Responsibilities:

• Process weekly payroll, ensuring timely payments to all employees in accordance with relevant laws and regulations.
• Maintain and update employee payroll information by collecting, calculating, and entering data accurately.
• Address and resolve payroll discrepancies and respond promptly to payroll-related inquiries from staff.
• Prepare payroll activity reports, covering earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Work closely with the HR department to ensure seamless integration of payroll and benefits data.
• Assist management staff with training on timecard entry, adjustments, and time-off requests.
• Stay up-to-date on changes in payroll systems, tax regulations, and compliance requirements to implement necessary updates.
• Conduct regular audits and reconciliations of payroll accounts to verify the accuracy of financial records.
• Assist with statutory filings and other periodic reporting as required by law.

If you are detail-oriented and passionate about fostering a positive workplace culture, this opportunity is a great fit for you. Join us in creating an environment where every team member feels valued and rewarded.

Requirements

• Proficiency in processing payroll for a diverse workforce using various payroll software systems.
• Bachelor’s degree in a related field or at least five years of payroll experience.
• Demonstrated ability to ensure accurate and efficient payroll processing, including regular hours, overtime, bonuses, and deductions.
• Knowledge of federal, state, and local payroll laws and regulations with the ability to interpret and apply them to maintain compliance.
• Professionalism and confidentiality in handling employee inquiries related to payroll matters.
• Strong skills in reconciling payroll accounts and preparing detailed reports for management review.
• Expertise in maintaining accurate payroll records and documentation to support audits and uphold internal controls.
• Collaborative approach to working with the HR team to integrate payroll and benefits data seamlessly.
• Commitment to identifying and implementing improvements in payroll processes to enhance accuracy and efficiency.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403B, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Long Term Disability