Payroll Manager - Redlands Christian Migrant Association

Certificate Number: N/A/ Job Order: 2024-434/ 1 Position (On-Site)

MISSION:

Redlands Christian Migrant Association (RCMA) is a nationally recognized non-profit leader in childcare and early education. RCMA operates more than 65 centers and 3 charter schools, with a staff of 1,600 employees, in 21 Florida counties. We have grown over the years through our policy of hiring from the communities served, forging a strong bond between parents and RCMA caregivers, teachers, and staff.

WHY WORK FOR US?

Would you rather have a fulfilling career than just a "job"? At RCMA, we feel lucky to work in fulfilling roles every day. Like one big family, we work hand in hand with families who need allies on their journey toward big dreams. Through empathy and compassion, we help cultivate a sense of dignity and pride in these valuable members of society and provide them with resources for growth. If this sounds like a family you'd like to become a member of, we'd love to hear from you!

BENEFITS:

In addition, RCMA offers a comprehensive benefits package for full-time employees. This includes a $40,000 Basic Life Insurance and Long-Term Disability Insurance covered 100% by RCMA. Benefits include medical, dental, vision, voluntary life insurance, short-term disability insurance, and a retirement plan. Eligible employees receive holiday pay, personal time off, and tuition assistance.

SUMMARY OF POSITION: The Payroll Manager will oversee and supervise the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Supervises, administers, and performs operations of the Payroll Department involved in the processing of time and earnings records of all RCMA and Charter Academy employees, resulting in the bimonthly distribution of payroll checks. Ensures the agency is in compliance with all wage-related reporting requirements. Provides leadership and training to staff and models proper guidance and support to the field.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following however, other duties may be assigned:

1. Performs duties associated with the overall administration of the payroll function.

• Drafts payroll procedural materials as needed, including policies, procedures, and training.
• Works with Accounting, FPA and Human Resources Departments staff for problem resolution and error correction regarding fund allocations and manual check authorization payments.
• Recommends and implements systems and procedural changes for the Payroll Department.
• Acts as liaison with the outside payroll processing company for problem resolutions and error correction.
• Supervises activities of the Payroll Specialists with responsibility for assisting in the selection, training, assigning, reviewing, work scheduling, and performance evaluation.
• Provides clarification of data reconciliation, general ledger accounts for salaries, fringe benefits including health insurance, vision, dental, LTD, STD, etc., 403B, and travel allowance for assigned vehicles.
• Ensures that Charter Academies contract pay records are administered accurately in accordance with their pay structure.
• Inputs professional development information including reviewing transcripts and determining non-TEACH bonuses, eligibility for promotion pay increases, and pertinent information.
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.

2. Performs and supervises all regular duties associated with the preparation, generation, and distribution of bi-monthly payroll.

• Reviews all New Hire Action and Request for Change forms and verifies appropriateness of wage rate, hour changes, and termination/leave of absence transactions of employees.
• Inputs data reflecting the above transactions, as well as paid time off, garnishments, and voluntary deductions.
• Investigates questionable issues regarding an individual, payroll, or inaccuracies in processing.
• Supports and advances direct reports' performance by meeting regularly with staff to provide individual performance feedback based on expectations contained in job descriptions, policies, and procedures.
• Creates an environment that fosters equity and provides opportunities for staff growth.
• Promotes a collaborative, productive working environment by clearly articulating expectations, outcomes, timelines, and using conflict resolution skills when needed.
• Serves as a role model for staff by providing excellent customer service and communicating positively.

3. Assumes responsibility for all non-routine unscheduled payroll transactions, including voiding unused checks, issuing stop-payment orders, issuing replacement checks, and preparing hand-drawn checks required in special circumstances.

4. Posts payroll processing timeframes on an annual basis.

MANDATORY QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty element satisfactorily while exercising independent judgment and discretion under the general supervision of the Controller. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must meet age, medical, moral, character, and any other requirements as defined by Florida Statutes. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

REQUIRED EDUCATION, SKILLS, AND EXPERIENCE:

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field with 1-3 years of computerized payroll experience.
• Associate degree with a combination of 3-5 years of related field experience.
• Knowledge of payroll laws.
• Proficient in the use of office equipment, including data processing systems.
• Excellent verbal and written communication with outstanding interpersonal skills and customer service orientation.
• Must exercise strict confidentiality in regard to employee information.
• CCP Certification Credential by the American Payroll Association is highly desirable.

REQUIRED SKILLS/ABILITIES:

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.