Payroll Operations Manager - Apex Systems

Job#: 2043441

Job Description:

Job Title: Payroll Operations Manager

Job Location: On-site in Madison, NJ

Compensation: $35-$40 an hour

Contract with potential to hire

Position Overview:

As the Payroll Operations Manager, you will play a pivotal role in managing our payroll processes and ensuring timely and accurate payrolls. But that’s not all—you will also have the unique opportunity to lead the implementation of a new ERP payroll solution, helping us build a first-class payroll operation from the ground up.

Position Title: Payroll Operations Manager

Position Summary:

The Payroll Operations Manager is responsible for ensuring the accurate and timely processing of payroll and maintaining the integrity of HRIS systems. This role requires strong attention to detail, a deep understanding of payroll processes and regulations, and effective communication skills to ensure seamless payroll operations and compliance with all legal requirements. The Payroll Operations Manager will also play a key role in fostering positive relationships, implementing policies, and driving process improvements across the university.

Key Responsibilities:

• Prepare and process accurate, timely, and compliant payrolls on a bi-weekly basis.
• Assist with the implementation and maintenance of all payroll-related functions in the Banner system.
• Manage payroll-related computer system issues, including training, reporting, problem-solving, and proposing enhancements.
• Ensure the integrity of data within the universitys HR and payroll systems.
• Ensure compliance with federal, state, and university payroll policies, guidelines, and procedures.
• Process, pay, and reconcile employee optional benefits such as retirement, health savings accounts, and other benefits.
• Prepare and submit required federal and state reports.
• Manage garnishments, including processing payments after payrolls are completed.
• Establish controls, monitor results, and collaborate to modify programming, processes, and reporting in compliance with federal and state laws.
• Ensure timely completion of all payroll tax reporting requirements and issuance of W-2s and W-2Cs. Respond to audit requests as needed.
• Provide best practices guidance as required.
• Work in collaboration with Finance or the university controller to provide payroll reports.
• Act as department liaison; communicate payroll policies and procedures to university departments.

Core Competencies:

• Comprehensive knowledge of HR practices, including recruitment, training, compensation, labor relations, and personnel information systems, with expertise in ADP or Banner.
• Proficiency in payroll systems such as ADP, Banner, Colleague, and advanced Excel skills.
• Strong oral and written communication skills, enabling clear and effective interaction with stakeholders.
• Ability to build and maintain positive working relationships with diverse stakeholders, including faculty, staff, and students.
• Excellent planning, organization, and coordination skills to manage payroll operations effectively.
• Customer service orientation, with a focus on problem-solving and service excellence.
• Ability to multitask and maintain attention to detail to ensure accurate and timely payroll processing.
• Discretion and confidentiality in handling sensitive information.

Required Qualifications:

• Bachelors degree or 4 years of equivalent experience in payroll administration and processing.
• A minimum of 2 years of payroll processing experience.
• Knowledge of federal, state, and local laws and regulations governing employee compensation.
• Strong organizational skills, attention to detail, and ability to prioritize tasks while working both collaboratively and independently.

Preferred Qualifications:

Expertise in ADP or Banner payroll systems

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.