PAYROLL & PROJECT ACCOUNTING ADMINISTRATOR - Bristol Industries LLC
Anchorage, AK 99501
About the Job
General Description:
The Payroll Administrator / Project Accounting Specialist position is responsible for providing comprehensive support for payroll functions and project accounting. This position will ensure accurate and compliant processing of payroll while maintaining confidentiality and delivering exceptional service. Additionally, this role will manage project and proposal data in accounting systems, maintain subcontracts, and order bonds and insurance. This role supports the accounting department's commitment to ensuring critical compliance requirements and reporting on the financial health of Bristol Alliance of Companies (Bristol Industries) and is a key provider to employees and managers.
Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.
Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.
Essential Roles and Responsibilities:
• Review Weekly Timesheets:
o Ensure compliance with Department of Labor laws and company policy, including overtime rules, minimum hours worked, PTO needed, work state requirements, double-time for Union, and contract requirements.
o Extract timekeeping files for reconciliation and make adjustments in ERP.
• Process Payroll:
o Process payroll in ERP for project costing and review recalculations, PTO balances, cash outs, bonuses, length of service awards, and grossed-up taxable per diem and lodging.
o Process employee benefit catchups and/or refunds.
o Create pay statements and obtain missing timesheet signatures for employees and approvers.
o Reconcile, update report, and remit weekly 401(k) and FSA payments.
o Notify AP of employee inactivation events, direct deposit changes, and payroll payments.
o Process project cost reclassifications for timesheet corrections.
o Create and upload payroll journal entries to ERP.
o Monitor and reconcile employee PTO/Sick balances and liability and update ERP PTO balances and tier increases.
o Create, print, and review weekly certified payroll reports.
o Research discrepancies in pay and reconcile tax withholding discrepancies.
o Facilitate state payroll tax setup.
• Maintain Project & Proposal Data in Accounting Systems:
o Assign project and proposal numbers.
o Manage the project/proposal master list.
o Set up projects/proposals in the accounting system.
o Input and maintain budgets.
o Update tasks as necessary.
o Manage project modifications and budget changes.
o Support project close-outs.
o Upload project and proposal data into the accounting system, ensuring accuracy.
o Review project and proposal data for precision.
• Order Bonds, Builder's Risk Insurance, and Certificates of Insurance:
o Act as a liaison with bonding company.
o Obtain letters of bond ability, bid, and payment & performance bonds.
o Cancel bonds upon project completion.
o Update bonding reports.
o Request builder's risk premiums and certificates of insurance.
• Maintain Subcontracts in Accounting System:
o Enter subcontract data received from operations.
o Process change orders.
o Assist AP with subcontract value audits.
o Support subcontract close-outs.
• Report monthly heritage and statistical payroll data.
• Compile data for annual financial, 401(k), and union audits.
• Assist with reconciling annual profit-sharing payments.
• Draft and update payroll procedures regularly.
• Maintain and organize data on network drive while maintaining confidentiality.
• Perform other duties as assigned.
Knowledge, Skills, and Abilities:
• Knowledge of Department of Labor laws and payroll tax compliance.
• Proficiency in 10-key typing and Intermediate Excel and importing data into systems.
• Strong customer service skills and the ability to prioritize, organize, and work well under stress to meet deadlines.
• Ability to task switch frequently and work flexible hours as required to meet deadlines.
• Adaptability to change and ability to learn new skills and embrace new responsibilities.
• Effective communication skills in-person, via phone, and email.
• Strong attention to detail and proficiency with the Microsoft Office Suite and Adobe products.
• Solutions-oriented mindset with a positive attitude.
Measures of Performance:
• Accuracy and Timeliness of Payroll Processing (25%).
• Compliance with Department of Labor Laws and Company Policies (20%).
• Effective Management of Project and Proposal Data (20%).
• Timely and Accurate Reconciliation of Payroll and Project Data (15%).
• Exceptional Customer Service and Teamwork (10%).
• Effective Resolution of Pay Discrepancies and Tax Withholding Issues. Address and resolve any discrepancies in pay and tax withholdings swiftly and accurately (5%).
• Timely Management of Subcontracts and Insurance Requirements (5%).
• Safety and Confidentiality (5%).
Required Qualifications:
• High school diploma or GED is required.
• Minimum of 2 years of full-time payroll experience in corporate accounting is required.
Preferred Qualifications:
• Experience in government contracting, the construction industry, and a multi-company environment is preferred.
• Experience with Alaska Native Corporations and knowledge of the Small Business Administration's 8(a) program is preferred.
• Experience processing payroll for Union, Davis Bacon, and Service Contract Act (SCA) employees is preferred.
• Proficiency in Unanet and UKG Pro software is preferred.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Position may require close visual acuity to perform activities such as viewing a computer terminal and extensive reading.
• Position may require specific physical requirements include, but are not limited to, balancing, stooping, sitting for long periods of time, reaching, walking, lifting, talking, hearing, and performing repetitive motions.
• Position is subject to inside environmental conditions.
Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: Must be able to hear audible safety alarms.
• Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: Must be able to exert up to 10 pounds of force occasionally and up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Benefits:
Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match.
Contingency
Continued employment is contingent upon passing security clearance, drug screen, and background check.
Equal Opportunity Employer Statement
Bristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.
Bristol Alliance of Companies grant employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.
The Payroll Administrator / Project Accounting Specialist position is responsible for providing comprehensive support for payroll functions and project accounting. This position will ensure accurate and compliant processing of payroll while maintaining confidentiality and delivering exceptional service. Additionally, this role will manage project and proposal data in accounting systems, maintain subcontracts, and order bonds and insurance. This role supports the accounting department's commitment to ensuring critical compliance requirements and reporting on the financial health of Bristol Alliance of Companies (Bristol Industries) and is a key provider to employees and managers.
Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region.
Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.
Essential Roles and Responsibilities:
• Review Weekly Timesheets:
o Ensure compliance with Department of Labor laws and company policy, including overtime rules, minimum hours worked, PTO needed, work state requirements, double-time for Union, and contract requirements.
o Extract timekeeping files for reconciliation and make adjustments in ERP.
• Process Payroll:
o Process payroll in ERP for project costing and review recalculations, PTO balances, cash outs, bonuses, length of service awards, and grossed-up taxable per diem and lodging.
o Process employee benefit catchups and/or refunds.
o Create pay statements and obtain missing timesheet signatures for employees and approvers.
o Reconcile, update report, and remit weekly 401(k) and FSA payments.
o Notify AP of employee inactivation events, direct deposit changes, and payroll payments.
o Process project cost reclassifications for timesheet corrections.
o Create and upload payroll journal entries to ERP.
o Monitor and reconcile employee PTO/Sick balances and liability and update ERP PTO balances and tier increases.
o Create, print, and review weekly certified payroll reports.
o Research discrepancies in pay and reconcile tax withholding discrepancies.
o Facilitate state payroll tax setup.
• Maintain Project & Proposal Data in Accounting Systems:
o Assign project and proposal numbers.
o Manage the project/proposal master list.
o Set up projects/proposals in the accounting system.
o Input and maintain budgets.
o Update tasks as necessary.
o Manage project modifications and budget changes.
o Support project close-outs.
o Upload project and proposal data into the accounting system, ensuring accuracy.
o Review project and proposal data for precision.
• Order Bonds, Builder's Risk Insurance, and Certificates of Insurance:
o Act as a liaison with bonding company.
o Obtain letters of bond ability, bid, and payment & performance bonds.
o Cancel bonds upon project completion.
o Update bonding reports.
o Request builder's risk premiums and certificates of insurance.
• Maintain Subcontracts in Accounting System:
o Enter subcontract data received from operations.
o Process change orders.
o Assist AP with subcontract value audits.
o Support subcontract close-outs.
• Report monthly heritage and statistical payroll data.
• Compile data for annual financial, 401(k), and union audits.
• Assist with reconciling annual profit-sharing payments.
• Draft and update payroll procedures regularly.
• Maintain and organize data on network drive while maintaining confidentiality.
• Perform other duties as assigned.
Knowledge, Skills, and Abilities:
• Knowledge of Department of Labor laws and payroll tax compliance.
• Proficiency in 10-key typing and Intermediate Excel and importing data into systems.
• Strong customer service skills and the ability to prioritize, organize, and work well under stress to meet deadlines.
• Ability to task switch frequently and work flexible hours as required to meet deadlines.
• Adaptability to change and ability to learn new skills and embrace new responsibilities.
• Effective communication skills in-person, via phone, and email.
• Strong attention to detail and proficiency with the Microsoft Office Suite and Adobe products.
• Solutions-oriented mindset with a positive attitude.
Measures of Performance:
• Accuracy and Timeliness of Payroll Processing (25%).
• Compliance with Department of Labor Laws and Company Policies (20%).
• Effective Management of Project and Proposal Data (20%).
• Timely and Accurate Reconciliation of Payroll and Project Data (15%).
• Exceptional Customer Service and Teamwork (10%).
• Effective Resolution of Pay Discrepancies and Tax Withholding Issues. Address and resolve any discrepancies in pay and tax withholdings swiftly and accurately (5%).
• Timely Management of Subcontracts and Insurance Requirements (5%).
• Safety and Confidentiality (5%).
Required Qualifications:
• High school diploma or GED is required.
• Minimum of 2 years of full-time payroll experience in corporate accounting is required.
Preferred Qualifications:
• Experience in government contracting, the construction industry, and a multi-company environment is preferred.
• Experience with Alaska Native Corporations and knowledge of the Small Business Administration's 8(a) program is preferred.
• Experience processing payroll for Union, Davis Bacon, and Service Contract Act (SCA) employees is preferred.
• Proficiency in Unanet and UKG Pro software is preferred.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Position may require close visual acuity to perform activities such as viewing a computer terminal and extensive reading.
• Position may require specific physical requirements include, but are not limited to, balancing, stooping, sitting for long periods of time, reaching, walking, lifting, talking, hearing, and performing repetitive motions.
• Position is subject to inside environmental conditions.
Physical Qualifications:
The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: Must be able to hear audible safety alarms.
• Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: Must be able to exert up to 10 pounds of force occasionally and up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Benefits:
Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match.
Contingency
Continued employment is contingent upon passing security clearance, drug screen, and background check.
Equal Opportunity Employer Statement
Bristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.
Bristol Alliance of Companies grant employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.
Source : Bristol Industries LLC
