Payroll Specialist and Accounts Payable - Sky Heating, A/C, Plumbing & Electrical

• Manage vendor communications, addressing inquiries and resolving issues efficiently.
• Accurately code invoices to the appropriate general ledger accounts and classes.
• Enter accounts payable transactions daily with precision.
• Maintain up-to-date vendor records, including securing W-9’s from new vendors and managing existing files.
• Prepare and file annual 1099’s for vendors.
• Complete and submit credit applications for new vendors as required.
• Organize and prepare weekly check runs for Controller review.
• Ensure proper filing and mailing of bill payment checks and stubs.
• Process credit card charges as receipts are received, ensuring timely and accurate entry.
• Reconcile monthly vendor statements to corresponding invoices within Intacct, identifying and resolving discrepancies.
• Oversee office supply ordering to maintain adequate inventory levels.
• Enter weekly timesheets, calculate commissions, and process bi-weekly payroll accurately.
• Prepare and remit payroll liabilities within the designated deadlines.
• Assist the Controller with year-end close procedures, ensuring accurate and timely financial reporting.
• Serve as a backup for daily deposit processing and applying customer payments when needed.
• Perform bank and credit card reconciliations as needed, serving as a backup for these functions.
• Take on additional tasks as assigned, demonstrating flexibility and adaptability.

• At least one (1) year of experience in accounts payable and payroll processing.
• Strong knowledge of accounting principles and practices.
• Proficiency in Microsoft Office Suite, especially Excel, and the ability to learn other accounting software systems.
• Experience with Intacct accounting software is highly preferred.
• Familiarity with ServiceTitan or similar service management platforms is a plus.
• Prior work experience in the home service industry (e.g., HVAC, plumbing, electrical) is advantageous.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail, ensuring accuracy in financial records and transactions.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong communication skills for vendor correspondence and internal communication.
• Problem-solving abilities for resolving invoice discrepancies and other financial issues.
• Reliable, trustworthy, and able to work independently with minimal supervision.

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