Payroll Specialist - Latitude Inc

Responsibilities

• Payroll Processing:
• Manage and process payroll for all employees on a bi-weekly, semi-monthly, or monthly basis, ensuring accuracy in calculations, deductions, and payments.
• Verify timekeeping records and reconcile discrepancies, including overtime, vacation, sick leave, and other pay adjustments.
• Ensure compliance with company policies, tax regulations, and labor laws regarding payroll and employee compensation.
• Tax and Compliance Management:
• Calculate and process federal, state, and local taxes, as well as Social Security, Medicare, and other payroll-related deductions.
• Prepare and file required payroll tax forms (e.g., 941, 940, W-2, W-4) in a timely manner.
• Ensure compliance with government regulations, wage and hour laws, and reporting requirements.
• Employee Records Maintenance:
• Maintain accurate payroll records and employee information, including salary changes, deductions, bonuses, and direct deposit details.
• Manage employee benefits contributions and deductions, such as health insurance, retirement plans, and other voluntary deductions.
• Respond to employee inquiries regarding payroll, taxes, benefits, and other compensation-related issues.
• Auditing and Reporting:
• Conduct regular payroll audits to ensure accuracy and identify any discrepancies or issues.
• Generate payroll reports for management, accounting, and HR departments, including earnings, deductions, and tax information.
• Assist with year-end reporting and audit preparation, including reconciling payroll records for tax filings and other financial statements.
• System Management and Improvement:
• Use payroll software (e.g., ADP, Paychex, or similar systems) to process payroll efficiently and accurately.
• Collaborate with HR, Finance, and IT departments to improve payroll processes and ensure smooth system integration.
• Stay current on payroll laws and trends, making recommendations for process improvements and policy updates.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of experience in payroll processing or a similar role.
• Strong knowledge of payroll regulations, tax laws, and employment legislation.
• Proficiency in payroll software (e.g., ADP, Paychex, QuickBooks, or similar systems).
• Excellent attention to detail and accuracy in handling payroll data.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

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