Payroll Specialist - Boulder Housing Partners

OVERALL JOB OBJECTIVE:

The Payroll Specialist, a key member of BHP’s Finance Team, supports the Director of Finance, CFO, HR Director and the organization’s employees by performing payroll, HRIS, benefits, accounting, and related duties. Working under the direct supervision of the BHP Accounting Manager, the Payroll Specialist timely and accurately processes payroll, serves as the administrator and subject matter expert for Paylocity, performs month-end GL reconciliations and journal entries and performs other duties as assigned. In addition, this position will monitor payroll budgets across the agency and provide monthly budget-to-actuals reporting for each BHP department. 

ESSENTIAL JOB FUNCTIONS:

Payroll, HRIS, Benefits & Reporting

• Serves as administrator and subject matter expert for Paylocity payroll & HRIS system.

- Trains and supports new and existing staff on the system.

- Troubleshoots and resolves system issues.

• Generates timely and accurate bi-weekly payroll and reporting.

- Interacts with staff at all levels regarding the propriety of time coding and allocation of payroll to properties and departments.

- Processes inputs to payroll, including new hires and terminations, time and attendance, status changes, benefits enrollments and changes, garnishments, and bonus payments.

- Works closely with HR to ensure the accuracy of payroll documentation and employee status changes.

- Reviews HR paperwork for accuracy and compliance with BHP policies and procedures.

- Verifies paid time off accruals.Verifies W2’s and year-end report data.

• Communicates with City of Boulder, Elevations Credit Union, PERA, Paylocity, and other external partners and vendors on payroll- and benefit-related matters.
• Performs quarterly and annual review of payroll tax forms.
• Communicates with Colorado Department of Labor and Employment, pays quarterly unemployment charges, and books respective entries.
• Ensures compliance and accurate reporting for the Affordable Care Act.
• Provides support and analysis for HR related to payroll and benefits.
• Supports annual external audit process.
• Creates and implements new processes to align with changes in policies and procedures.
• Develops and manages merit increase budgets within the HRIS system, ensuring alignment with organizational guidelines. Monitors the approval workflow for merit increases, acting as a key approver to ensure compliance with established policies and timelines across the organization
• Maintains the position control tracking for all BHP positions.
• Develops and provides monthly budget-to-actual reporting for personnel services across all BHP departments.

Accounting

• Records all activity related to payroll in the general ledger; prepares journal entries and performs month end balance sheet reconciliations.
• Keeps track of cash activities related to benefits and assists to post journal entries to cash when they are processed.
• Prepares journal entries for payroll and vacation accruals, maintenance allocations, payroll allocations, mileage reimbursement allocations, and leasing labor allocations.
• Allocates yearly worker’s comp general dividends and worker’s comp loss control dividends.
• Prepares budgets for payroll.

Additional Responsibilities:

• Assists department team members and provides backup as workflow demands.
• Ensures confidentiality as it applies to all personnel and finance related matters.
• Provides excellent customer service; communicates courteously and responsively; provides efficient and effective service to the public and co-workers.
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS:

• High School diploma or GED required. An associate or bachelor's degree in accounting, business administration, or a related field is preferred.
• Minimum of 3+ years of relevant experience required with a bachelor's degree, or a commensurate number of additional years of experience with lesser education (i.e., High School diploma or GED).
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) are preferred.
• Demonstrated understanding and application of accrual accounting principles, including journal entry debits and credits, and understanding of financial statements.
• Demonstrated ability to perform complex mathematical calculations using Excel, operate office equipment, and maintain accurate electronic filing systems.
• High level of proficiency with Excel and basic proficiency with other Microsoft Office software.
• Yardi and real estate experience a plus.
• Customer service experience a plus.

COMPETENCIES:

• High level of attention to detail and accuracy
• Strong organizational and prioritization skills
• Excellent verbal and written English language skills.
• Continuous learner with willingness and ability to grow in position.
• Works independently, takes initiative, and handles multiple tasks simultaneously with minimal supervision.
• Unshakeable levels of professionalism, integrity, and confidentiality.
• Demonstrated understanding of and unwavering attention to the needs of internal and external clients.
• Establishes and maintains effective working relationships based on mutual trust, respect, and cooperation.
• Team player who is willing to go above and beyond to help others.
• Willingness and ability to work additional hours as needed.
• Acceptable background check, including criminal history, credit check, and ability to be bonded.

HIRING RANGE AND BENEFITS:  

Hiring Range: $55,000-$65,000 annually DOQ

Applications will be accepted through September 27, 2024.

WHAT IT'S LIKE TO WORK WITH US:

If your goal is to help build diverse and inclusive communities by providing homes, creating community and changing lives, consider joining us at BHP.  We know our employees are our most important resource, in addition to rewarding and meaningful work we enjoy:

1. Medical, dental, vision health plans
2. Retirement benefits that include PERA defined benefit plan plus 401k and 457 plans.
3. Paid life insurance.
4. Employee wellness program.
5. Long term disability.
6. 13 paid holidays per year plus vacation and sick leave.
7. Summer Fridays (if applicable)
8. Excellent work-life programs, such as flexible schedules, training opportunities, and more.                                                                                                                      

CHAIN OF SUPERVISION:

(1) TITLE OF IMMEDIATE SUPERVISOR: Accounting Manager

(2) TITLE(S) OF POSITIONS OVER WHICH THIS POSITION HAS DIRECT SUPERVISION: None

MACHINES AND EQUIPMENT USED IN WORK INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

Frequently uses standard office equipment including personal computers, scanners, calculators, printers, shredder machine, electronic date stamp, telephones, fax, and copy machines.

WORKING CONDITIONS:

Physical Demands: This position works in an office setting.  Primarily sedentary work for 8+ hours per day. Physical work requiring the ability to lift a maximum of 10 pounds; occasional lifting, carrying, walking and standing; frequent hand/eye coordination to operate personal computer and office equipment; vision for reading, recording and interpreting information; speech communication and hearing to maintain communication with employees and citizens.

Work Environment: Works at a desk, primarily in a clean, comfortable environment.

BHP is an Equal Opportunity Employer. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), sex, sexual orientation, gender identity, gender expression, color, religion, creed, national origin, ancestry, disability, military status, genetic information, marital status, or any other status protected by applicable state or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.