Payroll Specialist - NextDeavor Inc.

Payroll Specialist
Full Time Role
Charlottesville, VA (onsite)

Here’s how you’ll make an impact on the team:

• Demonstrates knowledge and support for the company's ethos, standards, policies, and procedures, confidentiality standards, and code of ethical behavior
• Maintains a positive and professional work environment by fostering an environment of continuous improvement, creative thinking, and best practices; responsible for suggesting methods to improve area operations, efficiency, and service to both internal and external customers
• Assist on any aspect of payroll processing, including:
  • Assisting supervisors with analysis and troubleshooting
  • Assisting Payroll Representatives with error resolution
  • Reviewing state residency forms and being a reference for entry of all local tax forms, including PA Act 32 forms
  • Reviewing and correcting weekly Tax 900 and wage audit report and the weekly 401K overage report
  • Training new payroll representatives
  • Serving as back-up for all payroll representatives, including processing off-cycles
  • Preparing, or providing back-up in the review, formatting, and delivery of special files for processing, such as JIFF, Relocation, SOP, SERP & SSIP, Pay-As-You-Go pension files
  • Performing the final review, processing, and printing of all W2C’s
• Responsible for all areas of payroll for year-end and quarter-end processing, including:
  • Reconciling YTD relocation transactions to ensure they are reported correctly in W2 forms
  • Performing balance adjustments
  • Ensuring all G02 Payments-in-kind are received, processed, and reported on the W2 forms
  • Providing quarter-end and year-end reminder calendars to representatives and setting up calendars when requested
• Distributing information to payroll representatives, ensuring accurate processing, and researching related errors; maintaining and updating the internal payroll calendar for business unit updates, holidays, and special processes
• Reviewing and confirming on-cycle payrolls, entering balance adjustments for taxes, earnings, and benefit deductions
• Performing post-processing tasks after confirming all payrolls, including preparing and sending files to BoA and ADP
• Preparing processing sheets for upcoming payroll weeks and providing query expertise to the department
• Participating in continuous improvement (CI) projects, leading, assisting, and/or collecting data for improvement purposes
• Payroll operations point of contact for implementing new business units, involving tasks like testing, training representatives, attending meetings, and facilitating a seamless transition to operations

Here’s what you’ll need to be successful in this role:

• High school graduate or equivalent
• Two to three years of Payroll processing experience or equivalent combination of education and experience
• Strong ability to comprehend, analyze and process a variety of payroll earnings, deductions, taxes, benefits, pension plans, union dues and other related deductions
• Capable of working independently while prioritizing multiple tasks within strict deadlines
• Excellent customer service skills
• Proficient in Microsoft Office, specifically in Excel
• FPC Certification or relevant on-the-job experience
• Strong analytical payroll background

Here’s what else might help you out:

• Secondary coursework in Accounting, Business, or other related field
• 5 years of Payroll processing experience or equivalent combination of education and experience
• Experience with multi-state payroll processing
• Proficiency in PeopleSoft and PeopleSoft query, or other payroll system
• Experience in training and mentoring
• CPP Certification is a plus

Pay Range:
$55,000 - $65,000/annually
Benefits Package includes 401k with 6% matching, Medical, Vision and Dental

Ready to make your mark? Take the leap and apply directly here: