Payroll Specialist (Construction Industry) at Vaco, LLC
Corona, CA 92879
About the Job
Industry: Oil & Gas/Construction
Payrate Range: $26-$29/hr.
Hours: 7am-3:30pm
Corona, Ca
- Maintain control of payroll records and personnel related matters with strict confidentiality regarding all sensitive information
- Oversee the accurate and timely preparation, input, analysis and processing of weekly multi-state payroll data, while ensuring compliance with all applicable state and federal wage and hour laws
- Coordinate payroll entry and review with divisions in separate locations
- Must ensure compliance with employees covered by a Collective Bargaining Agreement
- Process special payrolls, off-cycle requests, union processes, vacation processing, Time Off/PTO reports and processes, garnishments, direct deposit and pay card setups
- Determine Payroll liabilities by collecting and verifying data; prepare and remit federal and state tax payments in a timely manner
- Support all internal and external audits related to payroll
- Complete verifications of employment
- Reporting Worker’s Compensation to insurance carrier
- Perform other tasks as requested by management
- Partner with the accounting team to resolve discrepancies in the accrued payroll GL
- In-house payroll processing experience is required
- Bachelor’s Degree in Accounting, Finance or Business and/or equivalent combination of education and experience will be considered.
- Construction experience, highly-desired
- Software ECMS or similar ERP required, experience with Heavy Job/HCSS products is highly desired
- G/L experience a plus
- Prevailing Wage experience is required
- Familiarity with job costing
- Highly analytical with a strong working knowledge of general payroll protocols, accounting principles and Federal, State and local regulations
- Proficient with MS Office (MS Word, MS Excel, MS PowerPoint, Outlook)
- MS Excel skills: Formulas, Pivot tables, VLoookup functions, etc.
- Self-directed and able to work well and communicate effectively in a team environment
- Ability to adapt to conflicting deadlines and priorities established by company demands
- Willingness for on-going training as it relates to payroll laws and regulations in various states
- Excellent written and verbal communication skills.
- Excellent time management skills
- Flexible, proactive, responsible and detail-oriented individual
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
