Payroll Specialist (construction) - Ledgent Finance & Accounting

Our Payroll Specialist provides hands-on payroll administration support and reporting non-union field and office employees in Oregon and Washington. The role requires someone who enjoys repetitive tasks and consistent routines, has a comprehensive understanding of job costing and experience with prevailing wage/certified payroll, demonstrates a high level of accuracy and detail orientation, and works independently to accomplish tasks in a timely manner. Essential Duties and Responsibilities * Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies. * Compute wages and deductions and make manual adjustments as necessary. * Process and issue employee paychecks and statements of earnings and deductions. * Provide training to project administrative staff to support the needs of the payroll department. * Process employees' re-rates and retro adjustments and setup and update tables in the system. * Ensure job cost and retro-adjustments are accurate, and fix entries as necessary. * Report Certified Payroll and update vacation/paid sick leave balances on a weekly basis. * Administer employee benefits and process monthly payments. * Process employee release paperwork and notifications to exiting employees. * Review and process unemployment forms. * Schedule tax payments, payroll deductions, and garnishments, request checks from Accounts Payable, and mail checks with requested information. * Process new employee paperwork and enter information into the payroll system; maintain employee personnel files ensuring paperwork is properly filed and stored. * Facilitate administrative hiring process for new hires and report new hire information to appropriate state unemployment offices. * Prepare a variety of reports. (e.g., employee benefits and payments; quarterly Federal (941), State, and City; annual worker's compensation; annual W2). * Administer apprentice dispatch and return process, as well as keeping updated records for status and correct wage rates for apprentices. * Participate in surveys requested by outside agencies. (e.g., BOLI, apprenticeship) * Provide information and documentation for payroll audits. Qualifications * Minimum 4 years' experience with full in-house payroll processing in the construction industry. * At least 1 year's experience using Trimble Vista Viewpoint software. * Working knowledge of job costing is required. * Extensive knowledge of payroll including familiarity with rules and requirements, and experience with prevailing wage/certified payroll is required. * Proficient with the Microsoft Office suite, and intermediate user of Excel. * Proficient with 10-key by touch. * Exceptional detail and accuracy, and thoroughness in completing tasks. * Highly organized and skilled at handling multiple, sometimes complex, tasks simultaneously. * Ability to remain good-natured while working under pressure to meet deadlines and manage expectations. * High integrity and utmost confidentiality to serve the best interests of the organization. * Ability to effectively communicate information and ideas verbally and in writing so others understand. * Ability to work well with a diverse set of professionals from construction job sites to the office. * Embraces learning and process improvement as well as seeks assistance when needed. Work Hours This is an onsite position based in Tigard. Normal work hours are approximately 7:30 am to 4:00 pm Monday through Friday. Ability to adjust hours and work overtime to meet business and personal needs.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.