Payroll Specialist - Safe Horizon

Established in 1978, Safe Horizon is the largest non-profit victim services agency in the United States. We touch the lives of more than 250,000 children, adults, and families affected by crime and abuse throughout New York City each year.

The Payroll Specialist is responsible for the accurate and timely delivery of payroll and E-Timekeeping for Safe Horizon. This role requires significant interactions with HR Partners, senior business leaders, external vendors and various other internal stakeholders. 

• Administer bi-weekly payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws.

• Ensure the processing of new hires, transfers, promotions and terminations are accurate and timely.

• Critically review and analyze payroll, benefits and tax procedures

• Maintain employee payroll files including W4 forms, timesheets etc.

• Liaise between Human Resources and Finance to ensure constant communication of pertinent employee information, accuracy of payroll records, Maintain security procedures designed to ensure the confidentiality of all payroll-related information.

• Prepare payroll-related documentation; reviews same to ensure accuracy before submittal to ADP.

• Audit paychecks and related documentation prepared by payroll provider, confirm accuracy of all materials.  Audit payroll balance sheets, YTD earnings, etc.

• Respond to all inquiries for payroll information

• Create, maintain and support a variety of reports or queries utilizing appropriate reporting tools. Assist in development of standard reports for ongoing user needs. Help maintain data integrity in payroll systems by running queries and analyzing data.

• Develop user procedures, guidelines and documentation.

• Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time.

• Prepare relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).

Interacts with: Program, HR, and Operations Staff

• Finance Department Staff

• Payroll Service Providers

• Auditors
  
  Qualifications:

• 3+ years of progressive experience with ADP WorkforceNow, eTime or UKG Pro solution
• Experience servicing multiple sites
• Certified Payroll Professional strongly preferred 
• Bachelor’s degree in Accounting, Human Resources or related field, or equivalent relevant experience is preferred
• Proficient at MS Office (especially Excel)
• Demonstrated excellence in customer relations and building partnerships
• Demonstrated ability in prioritizing multiple projects
• Knowledge of related federal / state / local laws and regulations 
• Possession of excellent oral and written communication skill.

We currently use ADP WorkforceNow and are transitioning to UKG. Experience with either software preferred.

Hybrid schedule. 1-2 days onsite in Manhattan. 

Hiring Range: 53,500.00 - 60,188.00 Annual 

Full-time Hours: 35 Hours per week 

Full-time Benefits: Vacation Time, Paid Sick Time, Holidays, Medical, Dental, Vision, 403(b) Retirement Plan, Company Life Insurance, Medical/Dependent Care Flexible Spending Accounts, Tuition Assistance Program, Commuter Benefits Program, Gym Reimbursement, Parental Leave, Employee Learning Center