Payroll Specialist - Waypoint Maine

• Administers the bi-weekly payroll cycle. Ensures accuracy, integrity, and timely completion for including but not limited to wages, benefits, withholdings, PTO, taxes, and timecard data. Adheres to DOL, Federal and State regulations.

• Verifies employee data in both in ADP, WFN and E-Time via payroll change forms and audit reports.
• Manage process of reviewing and exporting timecard data and PTO balances into WFN.

• Monitors the payroll system database for system integrity.

• Manage various benefit processes including but not limited to HSA, administration of the 403b, Tapcheck, etc.

• Proactively and collaboratively resolves issues with employees and other departments.

• Processes all Historical Edit Notifications (HENs) and other payroll corrections, as necessary.
• Prepares agency reporting, variance analysis, and data exports from ADP as needed.
• Maintains and updates payroll tables, calendars, schedules, NYCU updates, etc.

• Work with staff accountants on employee benefit reconciliation.

• Regularly facilitates effective communication with HR and Accounting teams. Enabling a positive rapport and partnership between payroll, HR, and accounting.

• Monitors and timely responds to all payroll emails and inquiries.
• Provides support to the accounting department as needed including preparation of journal entries, reconciliations, cash receipts, bank deposits, etc. and other duties as assigned.

Requirements

• Strong knowledge of payroll processes and experience with mid-size payroll, 200+ employees

• ADP experience with WFN and Enhanced Time.

• Intermediate to Advanced Microsoft Excel user. Must be comfortable using VLOOKUP function and Pivot Tables.

• Propensity to organize and prioritize department workload to meet deadlines.

• Ability to communicate calculation of wages, withholdings, etc. with employees.

• Strong problem-solving skills, attention to detail, customer service, time-management, and excellent verbal/written communication skills.

• Understanding of GAAP.

• Ability and willingness to work extra hours to ensure payroll deadlines are met.

• Continuous improvement mindset.

Benefits

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Employer Paid Short Term Disability

Employer Paid Life Insurance and AD&D

Critical Illness and Accident Insurance

Flexible Spending Accounts