Payroll Specialist - VNA Care

Position Summary: Responsible for overseeing and participating in the timely and accurate recording and processing of all payroll information.

Reports to: Payroll Specialist Coordinator

Functions & Responsibilities:

• Assists in the processing of all bi-weekly payrolls to ensure accuracy, compliance and the transmission of payroll is completed in a timely manner.
• Assists with the training of employees on the web based time and attendance system for all users.
• Reviews timesheets for accuracy and manager approval, follows up on discrepancies.
• Prepares and exports timesheet data into the payroll system and reconciles all hours for accuracy.
• Prepares and verifies payroll checks for proper distribution.
• Provides excellent customer service on a timely basis for all employees regarding payroll related issues.
• Verifies and processes employee change information received from Human Resources and notifies Human Resources of any discrepancies between the payroll/HR databases.
• Prepares verification of employment wages and worker’s compensation wages as requested.
• Updates and verifies all accruals on an annual basis.
• Participates in the monthly orientation of new employees and instructs employees on the use of Web Time and other payroll related processes as needed.
• Supports and participates in all internal and external audits pertaining to payroll.
• Updates employee elected benefit deductions for monthly insurance invoices.
• Provides back-up coverage for the Payroll Specialist Coordinator as requested.
• Upholds the compliance objectives and policies and procedures of the Foundation and Subsidiaries.
• Performs other related duties of a similar nature and complexity as directed.

Skills and Knowledge:

Education

• High School graduate or GED with post-graduate courses in Business or Accounting.

Experience

• Minimum 2 years computerized payroll experience in a high volume payroll environment.
• Proficiency with Excel and Word.