Payroll Specialist - Virtual Company
West Hartford, CT 06105
About the Job
Job Title: Payroll Specialist
About Us:
Our client is a dedicated to providing vital community services and making a positive impact on the lives of those we serve. As a growing organization committed to improving lives, they are seeking a highly detail-oriented Payroll Specialist to join their team. If you are passionate about supporting a meaningful cause and have experience in payroll processing, we’d love to hear from you!
Position Overview:
As a Payroll Specialist, you will be a key member of our team, ensuring that all payroll operations are handled efficiently, accurately, and in compliance with federal, state, and local regulations. You will manage payroll processing, maintain accurate employee records, and provide exceptional service to our staff. Your keen attention to detail, organizational skills, and experience with payroll systems will be essential to the success of our organization and its employees.
Key Responsibilities:
- Process and administer payroll for all employees, ensuring accurate and timely payments.
- Maintain and update employee payroll records, including tax withholding, benefits deductions, and direct deposit information.
- Review and prepare bi-weekly/monthly payroll reports to ensure accuracy and compliance with nonprofit and community service regulations.
- Ensure compliance with federal, state, and local payroll laws, including timely reporting and remittance of taxes.
- Collaborate with HR and benefits teams to reflect employee benefits, time-off accruals, and deductions in payroll.
- Respond to employee payroll inquiries and provide excellent customer service regarding taxes, deductions, and benefits.
- Prepare and process year-end payroll reports and tax forms (e.g., W-2s, 1099s).
- Assist with financial audits and work closely with accounting and finance teams as needed.
- Maintain payroll records and documents in compliance with legal retention requirements.
- Ensure payroll data is processed in accordance with organizational policies and applicable regulations for community service organizations.
Qualifications:
- 2+ years of experience in payroll processing, preferably in a nonprofit or community services environment.
- Experience with Paylocity payroll software is preferred.
- Knowledge of payroll software (e.g., ADP, Paychex, QuickBooks Payroll) and HRIS systems.
- Strong understanding of federal, state, and local payroll laws and tax regulations.
- High level of accuracy and attention to detail, with the ability to manage sensitive employee data.
- Excellent communication skills with the ability to interact effectively with employees at all levels.
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Excel and other payroll-related software tools.
- Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required).
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
