Payroll Specialist - Zeiss Group

How many companies can say they've been in business for over 177 years?!

Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge of technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like, Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 42,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

What's the role?

Carry out activities of personal management involving payroll such as admission of employees, registering control of work hours, making of payroll, calculation of social charges, income tax, holidays, severance pay, income information in accordance to corporate policy, procedures and objectives. Deliver all data information to prepare the payroll. Provide the internal norms and procedures adequate to labor and social security legislation. Ensure documentation and processes comply any audit obligations from local regulations and public authorities. Provide the annual expenditure related to the activities of the area while maintaining and optimizing the resources. Contribute to the development/improvement of payroll administration system and ensure implementation. Provide guidance to payroll administrators. May focus on special payroll topics like payroll, tax and social security administration of expats in alignment with HR globally.
Align and document functional requirement to adapt local payroll system. Participate in implementation projects including test and sign-off. Define and test validation rules to enhance automatization. Integrate new companies into the local payroll system.
The role requires a university education (master's degree) and a professional experience of 2-3 years. This role covers 3 tiers. This job profile represents tier 2 of 3.

Position Summary:

The Payroll Specialist will be responsible for managing payroll processes and ensuring accurate and timely payment of wages to employees across Canada. The Payroll Specialist plays a critical role in maintaining compliance with company policies and, provincial and federal government regulations regarding payroll and taxes. The ideal candidate will have strong knowledge of payroll regulations and compliance requirements in Canada, excellent communication skills, and the ability to work effectively in a dynamic and fast-paced environment.

Sound Interesting?

Here's what you'll do:

Primary Duties and Responsibilities:

• Processes all payrolls for the company which includes on-cycle and off-cycle payrolls.
• Process payroll for employees across all Canadian provinces, including salary, wages, bonuses, commissions, and deductions, using payroll software or ERP systems.
• Calculate and verify payroll data, including hours worked, overtime, vacation pay, statutory holiday pay, and other earnings and deductions, ensuring accuracy and compliance with company policies and regulatory requirements.
• Prepare and reconcile payroll reports, remit payroll taxes, and ensure timely filing of statutory deductions, including federal and provincial taxes, CPP, EI, and other payroll-related deductions.
• Respond to payroll inquiries from employees, managers, and external stakeholders, providing support, guidance, and resolution to payroll-related issues and discrepancies.
• Stay abreast of changes to payroll legislation, regulations, and compliance requirements in Canada, and ensure payroll processes and procedures are updated accordingly.
• Collaborate with HR, Finance, and Accounting teams to ensure accurate and seamless integration of payroll data with HRIS and accounting systems.
• Assist with year-end payroll processing, including T4,T2200 and T4A preparation, reconciliation, and filing, and provide support for audits and compliance reviews as needed.
• Provide ad-hoc reports
• Maintain confidentiality and security of payroll data, ensuring compliance with privacy laws and company policies.
• Participate in payroll-related projects, process improvements, and system enhancements to streamline payroll operations and enhance efficiency and accuracy.
• Analyzes and reconciles payroll transactions to ensure compliance with company policies, procedures and payroll tax laws.
• Ensures payroll information is correct by monitoring and auditing each payroll and making any corrections and adjustment needed to ensure employees are paid correctly and all taxes and deductions are correct and in compliance with the law.
• Maintains payroll guidelines by writing and updating policies and procedures.
• Leads and/or executes analysis and testing for payroll system modifications in case of system upgrade.
• Acts as technical lead for any Workday system upgrade and new acquisition in collaboration with HRIS.
• Prepare and reconcile payroll reports, remit payroll taxes, and ensure compliance with federal and provincial regulations, including CRA guidelines and employment standards legislation.

Do you qualify?

Education and professional requirements:

• Diploma or degree in Business Administration, Accounting, Finance, or related field required; Certified Payroll Compliance Practitioner (PCP) designation preferred.
• Minimum of five (5) years of experience in payroll processing and administration, preferably in a multi-provincial environment; experience with payroll software and ERP systems required.
• Strong knowledge of Canadian payroll legislation, regulations, and compliance requirements, including federal and provincial tax laws, CPP, EI, employment standards, and statutory deductions.
• Proficiency in payroll software and Microsoft Office applications, particularly Excel; experience with ADP, Ceridian, Workday or other payroll systems is an asset.
• Excellent attention to detail, accuracy, and time management skills, with the ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.
• Strong analytical and problem-solving skills, with the ability to analyze complex payroll issues, identify root causes, and implement effective solutions.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, managers, and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion and integrity.

The pay offered for this role may be influenced by factors such as job location, scope of role, qualifications, education, experience, & complexity/specialization/scarcity of talent.

This position is also eligible for a performance bonus or sales commissions. ZEISS also offers robust benefits, including medical plans, retirement savings plan and paid time off.

We have amazing benefits to support you as an employee at ZEISS!

• Medical
• Vision
• Dental
• 401k Matching
• Employee Assistance Programs
• Vacation and sick pay
• The list goes on!

ZEISS is an EEO/AA/M/F/Disabled Veteran Employer

Your ZEISS Recruiting Team:
Clara Cresswell

Zeiss provides Equal Employment Opportunity without unlawful regard to an Applicants race, color, religion, creed, sex, gender, marital status, age, national origin or ancestry, physical or mental disability, medical condition, military or veteran status, citizen status, sexual orientation, pregnancy (includes childbirth, breastfeeding or related medical condition), genetic predisposition, carrier status, gender expression or identity, including transgender identity, or any other class or characteristic protected by federal, state, or local law of the employee (or the people with whom the employee associates, including relatives and friends).