Payroll Staff Accountant II at Princeton University

Payroll Staff Accountant responsible for processing PPPL’s subcontractor payroll and distribution in the PPPL business system. Support the Payroll team by performing administrative functions to ensure documentation is maintained for various payroll related transactions.

Ensures that all data and electronic processing of PPPL’s subcontractor payroll and distribution in the PPPL business system is completed on time and in accordance with PPPL policy. Perform administrative functions and maintain documentation for payroll related transactions.

A proud U.S. Department of Energy National Laboratory managed by Princeton University, Princeton Plasma Physics Laboratory (PPPL) is a longstanding leader in the science and innovation behind the development of fusion energy — a clean, safe, and virtually limitless energy source. With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. Whether it be through science, engineering, technology or professional services, every team member has an opportunity to make their mark on our world. PPPL aims to attract and support people with a rich variety of backgrounds, interests, experiences, and cultural viewpoints. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Come join us!

• Prepare and process the PPPL subcontractor payroll related data in the PPPL business system in accordance with PPPL Policies. (20%)

  • Prepare, distribute, and reconcile entries for PPPL’s subcontractor payroll.

  • Coordinate and communicate with subcontractors, Princeton Technical Representatives (PTRs) and the Accounts Payable Team to ensure that subcontract payroll transactions
    are properly recorded.

• Coordinate with PPPL Human Resources to obtain and maintain backup documents including Employment/Status Authorizations (ESAs), Additional Payments, Off-cycle Payments, and awards and bonuses. (10%)

• Coordinate with the Budget Office to obtain and maintain documentation for Payroll RFBAs. (10%)

• Track non-productive time (NPT) balances for PPPL employees. (20%)

  • Monitor NPT overages and communicate with employees and supervisors to resolve and appropriate adjustments have been recorded.

  • Send overtime reports to supervisors and monitor that required approvals are obtained.

• Maintain the timesheet payroll exceptions and obtain proper employee and supervisor approvals. (20%)

• Maintain backup documentation for employee terminations and retirements. Analyze and adjust accounts as needed. (10%)

• Maintain and update the PPPL Payroll Policies and work instructions for applicable areas of responsibility. (5%)

  • Develop, evaluate, and implement work methods and transaction documentation for efficiencies, making recommendations for improvements.

• Responsible for other routine and special projects as requested by General Accounting & Payroll Manager or Head of Accounting. (5%)

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