Payroll Supervisor - City of Oxnard, CA

The City of Oxnard's Human Resources Department is seeking a Payroll Supervisor with strong organizational skills and excellent communication skills. Under general supervision, the Payroll Supervisor performs difficult and complex professional payroll accounting duties where methods and procedures are independently determined.

WHAT YOU'LL DO:

• Plan, prioritize, assign, supervise, and review the work of staff responsible for processing the City's payroll. Ensure the process of the biweekly payroll and related tasks are completed correctly and timely.
• Oversee biweekly payroll for about 1,800 employees of about, with 6 MOU's.
• Prepare, process and review all quarterly and year end reporting and works with internal and external parties to ensure timely processing and accurate payroll reporting (i.e. W-2s, State Controllers Report and ACA). Remit benefit and payroll tax payments to external agencies and prepare all necessary Federal and State payroll tax returns.
• Coordinate changes in employee benefit, deductions, and salaries to provide accurate payroll and accounting records.
• Ensuring work schedules are complete for accurate reporting of time. 
• Identify, research, and resolve payroll accounting discrepancies and inconsistencies and recommend, develop and implement corrective actions to ensure accurate recording and reporting of payroll transactions. Responsible for payroll audits during and after the payroll processing. 
• Formulate, streamline, establish and maintain processes and procedures needed to maintain appropriate internal controls and improve efficiency.
• Research, interpret, apply and explain payroll rules related to FLSA and CALPERS reporting.
• Maintain and explain payroll policy and procedures with reference to memorandums of understanding (MOU), FLSA, and Federal and State Law.
• Process payroll information utilizing several complex software applications including MS  Access, MS Excel, HTML files, and Sungard HTE payroll system. Serve as subject matter expert in conversion to a new ERP payroll system – Tyler Munis.
• Research and solve payroll problems; continually update and maintain payroll records and computer systems; audit and implement compensation and benefit changes.
• Make changes to payroll tables and earning or deduction codes as needed due to MOU, local, State, and Federal taxes, along with a variety of other deduction and benefits codes such as CalPERS, Deferred Compensation, and Union Dues, among others.
• Provide training and information to payroll departmental representatives, and timekeepers throughout the City. 
• Enter payables and communicate with third parties to deliver timely and accurate information and payments. 
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing payroll services; implement policies and procedures.
• Participate in the selection of payroll staff; provide or coordinate staff training and evaluations; work with employees to correct deficiencies; implement discipline procedures. Responsible for staffing needs to ensure adequate staff coverage. Cross-train payroll staff.
• Perform related duties and responsibilities as required.

Payroll/Classification Title:  Administrative Services Analyst, Senior

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.