Payroll Supervisor - Tooele County

JOB SUMMARY: The Payroll Supervisor/Human Resources is responsible for overseeing and managing the entire payroll process for the County of Tooele ensuring timely and accurate submission and processing of payroll. This role involves conducting reconciliations, reviews, and audits of payroll records, and supervision of a Payroll Administrator. The Payroll Supervisor also handles managing compliance with federal and state wage and hour laws, rates, deductions and special pay practices. Provides support to employees regarding payroll issues and inquiries. The Payroll Supervisor reports directly to the Human Resources Director and plays a critical role in maintaining the integrity and efficiency of the payroll function within the organization. This position is payroll focused but will work as a member of the greater human resources team with areas of responsibilities.

ESSENTIAL FUNCTIONS:

Payroll Processing and System Management:

• Ensures timely, accurate submission and processing of payroll for Tooele County employees.
• Manages Bi-weekly payroll process that includes importing, proofing, editing, processing, and transmitting all payroll wages, deductions, reimbursements, retirement, and manual payments consistent with federal and state wage and hour laws.
• Conducts reconciliations, reviews, and audits of payroll and timekeeping related records.
• Supervises work of Payroll Specialist, including performing updates to payroll-related information and managing overall payroll workflow.
• Manages and maintains payroll systems, ensuring they are up-to-date and functioning correctly.
• Work with the payroll system vendor on system improvements and corrections.
• Ensures timely processing of all new hires, promotions, transfers, and terminations.
• Ensures employees are created in the appropriate systems for payroll related purposes.
• Manages the completeness and accuracy of payroll related accruals.
• Assists employees in routine human resources needs
• Will assist in other areas of human resources as assigned

Reporting and Compliance:

• Prepares and distributes various payroll reports for management, finance, and other departments as needed.
• Analyzes payroll data to identify trends and areas for improvement.
• Stays on top of payroll-related requirements and ensures compliance with them.
• Reconciliation of payroll-related accounts and timely vendor payments.
• Ensure tax accounts are set up and remitted properly.
• Audit employee benefits to deductions.

• Responsible for completing and submitting accurate and timely information in support of Workers Comp and 401(k) reporting and audits.
• Setup and deactivate related payroll accounts as required.
• Responsible for validating compensation in the budgeting and reforecasting process.
• Stay updated on payroll regulations, tax laws and industry trends, implementing necessary changes to ensure compliance and best practices.
• Ensure complete and accurate quarterly reporting of payroll-related

Collaboration and Assistance:

• Provides support and guidance to employees regarding payroll-related inquiries and issues.
• Educates employees on payroll policies and procedures.
• Addresses issues and questions regarding payroll from employees and superiors.
• Handles very sensitive data and information with appropriate discretion and sensitivity.

QUALIFICATIONS:

• Bachelor's degree in accounting, Business, or a related field is strongly preferred, Associates degree in accounting, business, or related field required. May also consider 60 college credits equivalent and those holding Payroll/Accounting Certification(s).
• 6+ years of experience in payroll with at least 2 years of experience in leading the payroll function/team.
• Strong proficiency in MS Office, Accounting, and Payroll software.
• Comprehensive knowledge of payroll practices, payroll accruals, audit support.
• Strong knowledge of federal and state wage and hour laws.
• The willingness and ability to comply with local, state, and federal financial regulations, as well as the regulations established by the County.
• Experience with URS (Utah Retirement Systems), Tyler/Munis system a plus.

Work Area: This position is onsite at the Tooele County Administration building in the Human Resources Office. This role interacts with a wide variety of people with differing functions, personalities, and abilities.