Payroll Tax Manager - Akima, LLC

Akima, LLC has employees in all 50 states and many international locations. The payroll tax/accounting manager is primarily in charge of the company’s adherence to all payroll related local, state, federal and other applicable tax laws and procedures. The manager will supervise a team of 3 or more subordinates in the calculation and reporting of tax liabilities, responding to questions and special requests from employees and regulatory agencies, in researching laws and regulations regarding taxes and payroll withholding procedures. 

Applicants for the position of manager for payroll tax duties should expect to perform the duties, tasks, and responsibilities stated in the job description for the position below:

• Preparing federal, state, occupational privilege and local withholding tax returns. Responsible for remitting tax payments to appropriate taxing jurisdictions to ensure accurate reporting and allowing minimal assessments, penalties and interest.
• Preparing quarterly unemployment insurance returns. Responsible for remitting timely contribution payments to appropriate unemployment insurance agencies allowing minimal assessments, penalties and interest.
• Supporting payroll personnel on withholding tax matters. This includes providing guidance on reciprocity agreements between the states, work order set up, manual check entry, withholding tax calculations, etc.
• Other duties will include:
  • Review quarterly reports and amendments.
  • Coordinate with 3^rd party vendor for filing returns, amendments and related tax payments.
  • Prepare journal entries monthly.
  • Research local withholding tax requirements. Request and test the functionality of new local withholding tax codes for the payroll system.
  • Responsible for updating the Federal Tax Tables, SDI/EE SUTA and Local Tax Table annually.
  • Assist in the testing of State Withholding Taxes annually.
  • Work with IT for application of Costpoint tax updates to include review of release notes to understand and highlight changes that impact payroll tax processing; preparation of scenarios and analysis of test results, validation and User Acceptance Testing sign-off in accordance with deadlines established in the annual Costpoint Tax Update schedule.
  • Audit the wage and withholding information for employees to ensure W-2 reporting is accurate.
  • Preparation of CY and FY governmental returns for quarterly and annual withholding reconciliations.
  • Verify information, investigate and resolve problems pertaining to payroll tax issues completely, accurately, and within a timely manner.
  • Assist employees, supervisors, and HR with inquiries via phone, email, and in person. Research, analyze, and answer these inquiries completely, accurately, and within a timely manner.
  • Analyze, calculate, and incorporate changes for various excel spreadsheets and utilize payroll software to ensure accurate payroll tax reporting.
  • Perform special payroll tax projects as assigned from the Payroll Director.
  • Assist with Internal, External, State Agencies and Governmental Auditors.
  • Must be knowledgeable of applying for Employers Registrations for various states.
  • Functionally look out, execute and plan improvements of procedure in relation to payroll tax to enhance, promote effectiveness, and efficiency.
  • Handle system improvements as fresh business prerequisites crop up and enhance means of correcting possible noncompliance.
  • Carry out research on ramification of tax laws and give advice to clients on tax related matters.
  • Coordinate with accounting and treasury departments to ensure proper accounting or payroll transactions.
  • Assist HRIS team with proper input of Federal and State W-4 data as well as local jurisdictions.

• 10+ years of payroll tax/accounting experience.
• Bachelor’s degree in accounting or equivalent technical training.
• Experience in an in-house payroll environment.
• A comprehensive understanding of payroll tax and the statutory environment, which will include local, federal, and multi state tax regulations.
• Superlative ability to read, comprehend and make analysis of intricate regulatory payroll tax information.
• Excellent project management and time management skills.
• Advanced MS Excel skills.
• Strong communication written and verbal communications skills.
• Demonstrated ability to handle numerous tasks simultaneously and ability to adapt in a fast-paced deadline driven environment.
• Must be a tactical thinker, result oriented and a team player with sound business intelligence.
• Experience with accounting systems. 

Desired Qualifications:

• Deltek Costpoint experience desired.
• CPP designation preferred.
• Ceridian and/or ADP experience desired.