Payroll Time Administrator – Port Construction Services - Port of Seattle
Seattle, WA
About the Job
Some of what you'll be doing:
As a Payroll Time Administrator, you will be the payroll/personnel liaison for represented and non-represented employees in Port Construction Services (PCS). You will ensure data has been analyzed for accuracy, policies and procedures are adhered to and data interfaces are developed and managed in accordance with established guidelines.
+ You will ensure time entry is coded in adherence with Port policy and Collective Bargaining agreements, which may include overtime/double time, graveyard, swing shifts, Acting Field supervisor, provisions, and welding/sewer premiums.
+ You will manage leave time, including the documentation for Paid Family and Medical Leave Act (PFML) and Family and Medical Leave Act (FMLA), vacation, sick leave, and other types of time-off requests.
+ You will monitor, examine and communicate with HR regarding workers compensation claims.
+ You will review and verify accuracy of time entry transactions in Human Capital Management (HCM) and adjust or correct as needed. You will also create and submit reports to management to review and approve prior to deadline.
+ You will create ad hoc queries/reports on payroll data upon request of directors and managers.
+ You will update wage rates spreadsheets when HR sends notification of pay change for union employees.
+ You will be the corporate purchase card user for supplies, trainings, development, memberships etc.
+ You will assist as directed the administrative needs of PCS and provide coverage when other support staff are on leave.
Who you are:
+ Experienced – You have three (3) years of timekeeping administration experience in a medium to large organization using electronic timekeeping systems and one (1) year of experience interpreting Collective Bargaining Agreements as related to payroll.
+ Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
+ Efficient Communicator – You demonstrate excellent communication and interpersonal skills to adeptly explain time-related policies, address inquiries, and guide staff at all levels on proper timekeeping practices. Your strong verbal, written, and active listening abilities enable you to produce concise, organized, and clear communications for both internal and external audiences.
+ Customer-Oriented – You have strong customer service skills. You listen, seek to understand, and support the needs of others with sensitivity. You also anticipate and take action to meet customers’ current and future needs.
+ Expertise – You can interpret Collective Bargaining Agreements and manage payroll processes, including payroll cycles, time accruals, leaves, earning codes, and overtime. You also have knowledge of Washington state record retention, labor laws and regulations. Additionally, you have expertise in the Microsoft Office Suite, i.e. Excel.
+ Collaborative & Independent – You can work as part of a team and partner with staff to achieve results. You are also capable of working independently with little guidance to complete tasks.
+ Technically Savvy –You have knowledge of timekeeping systems like Peoplesoft Financials and concur expense reporting.
+ Analytical & Confidential – You possess exceptional skills in research, analysis, problem-solving, decision-making, and mathematical reasoning. Additionally, you prioritize confidentiality and data security, ensuring the protection of sensitive employee information.
What else you need to know:
+ Work Schedule – Your normal work schedule will be Monday – Friday, 6:00 a.m. to 2:30 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role to support business operations. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies.
+ Work Environment – You will primarily work in an office environment.
+ Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
+ Washington State Driver’s License - A valid Washington State Driver’s License, or the ability to obtain one, is required in order to travel locally to work sites.
+ Overtime Eligible – You are eligible for overtime pay in this role.
+ Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle Airport ID badge upon clearance.
Why you'll love it here:
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.
+ Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
+ Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
+ Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
+ Holidays – More than ten days per year to celebrate with family and friends away from work.
+ Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
+ Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
+ Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
+ Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
+ Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
+ Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
+ Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Why the Port of Seattle:
Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .
Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .
Location: Seattle Tacoma International Airport
Organization: Port Construction Services
Employee Status: Regular
Schedule: Full-time
Posting Expires: Oct 27, 2024, 11:59:00 PM
Minimum Salary: 32.90
Midpoint Salary: 44.52
Req ID: 002969
The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.
As a Payroll Time Administrator, you will be the payroll/personnel liaison for represented and non-represented employees in Port Construction Services (PCS). You will ensure data has been analyzed for accuracy, policies and procedures are adhered to and data interfaces are developed and managed in accordance with established guidelines.
+ You will ensure time entry is coded in adherence with Port policy and Collective Bargaining agreements, which may include overtime/double time, graveyard, swing shifts, Acting Field supervisor, provisions, and welding/sewer premiums.
+ You will manage leave time, including the documentation for Paid Family and Medical Leave Act (PFML) and Family and Medical Leave Act (FMLA), vacation, sick leave, and other types of time-off requests.
+ You will monitor, examine and communicate with HR regarding workers compensation claims.
+ You will review and verify accuracy of time entry transactions in Human Capital Management (HCM) and adjust or correct as needed. You will also create and submit reports to management to review and approve prior to deadline.
+ You will create ad hoc queries/reports on payroll data upon request of directors and managers.
+ You will update wage rates spreadsheets when HR sends notification of pay change for union employees.
+ You will be the corporate purchase card user for supplies, trainings, development, memberships etc.
+ You will assist as directed the administrative needs of PCS and provide coverage when other support staff are on leave.
Who you are:
+ Experienced – You have three (3) years of timekeeping administration experience in a medium to large organization using electronic timekeeping systems and one (1) year of experience interpreting Collective Bargaining Agreements as related to payroll.
+ Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
+ Efficient Communicator – You demonstrate excellent communication and interpersonal skills to adeptly explain time-related policies, address inquiries, and guide staff at all levels on proper timekeeping practices. Your strong verbal, written, and active listening abilities enable you to produce concise, organized, and clear communications for both internal and external audiences.
+ Customer-Oriented – You have strong customer service skills. You listen, seek to understand, and support the needs of others with sensitivity. You also anticipate and take action to meet customers’ current and future needs.
+ Expertise – You can interpret Collective Bargaining Agreements and manage payroll processes, including payroll cycles, time accruals, leaves, earning codes, and overtime. You also have knowledge of Washington state record retention, labor laws and regulations. Additionally, you have expertise in the Microsoft Office Suite, i.e. Excel.
+ Collaborative & Independent – You can work as part of a team and partner with staff to achieve results. You are also capable of working independently with little guidance to complete tasks.
+ Technically Savvy –You have knowledge of timekeeping systems like Peoplesoft Financials and concur expense reporting.
+ Analytical & Confidential – You possess exceptional skills in research, analysis, problem-solving, decision-making, and mathematical reasoning. Additionally, you prioritize confidentiality and data security, ensuring the protection of sensitive employee information.
What else you need to know:
+ Work Schedule – Your normal work schedule will be Monday – Friday, 6:00 a.m. to 2:30 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role to support business operations. You may be required to work any and all assigned shifts, including weekends and holidays. You may be required to work during emergencies.
+ Work Environment – You will primarily work in an office environment.
+ Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
+ Washington State Driver’s License - A valid Washington State Driver’s License, or the ability to obtain one, is required in order to travel locally to work sites.
+ Overtime Eligible – You are eligible for overtime pay in this role.
+ Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle Airport ID badge upon clearance.
Why you'll love it here:
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.
+ Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
+ Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
+ Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
+ Holidays – More than ten days per year to celebrate with family and friends away from work.
+ Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
+ Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
+ Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
+ Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
+ Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
+ Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
+ Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Why the Port of Seattle:
Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .
Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .
Location: Seattle Tacoma International Airport
Organization: Port Construction Services
Employee Status: Regular
Schedule: Full-time
Posting Expires: Oct 27, 2024, 11:59:00 PM
Minimum Salary: 32.90
Midpoint Salary: 44.52
Req ID: 002969
The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.
Source : Port of Seattle