Payroll, Travel & Expense Administrator - Convergint Federal Solutions

Join our team at Convergint Federal (CF). Become part of one of the nation's leading security integrator's for the U.S. Federal Government.

CF is a wholly owned subsidiary of Convergint Technologies and is the Federal Government Arm of Convergint. CF is a systems integration company that is focused on the physical security for the U.S. Federal Government with locations and personnel throughout the U.S. and globally. CF is a leader in the design, integration, installation, maintenance, and operation of technically complex integrated physical security management systems. We can support the entire life cycle of these programs and projects—from security analyses, engineering, and design, through installation, operation and maintenance—using in-house personnel and resources is our biggest discriminator.

The Payroll, Travel & Expense Administrator is responsible for overseeing the accurate and compliant processing of payroll, timekeeping, and expense (including travel expense) reporting for Convergint Federal. This role ensures that all payroll activities are executed in line with government contracting regulations, including adherence to the Fair Labor Standards Act (FLSA), the Defense Contract Audit Agency (DCAA) guidelines, and other applicable federal laws. The PT&E Administrator will work closely with HR, Accounting, Project Management and Contracts teams to ensure seamless integration of time and expense data into payroll and billing systems.

Value and Beliefs of this Role

The person in this role must provide world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. In this role we want you to grow with us and deliver results as an exceptional Payroll, Time & Expense Administrator.

Key Responsibilities:

Payroll Management: Oversee the full payroll process, ensuring timely and accurate payment of wages to all colleagues.

• Process weekly and bi-weekly payroll and ensure accurate withholdings for taxes, benefits, and other deductions.
• Maintain compliance with federal, state, and local payroll laws, including special requirements related to government contractors.
• Coordinate with HR to manage employee classifications, compensation changes, and benefits deductions.

Timekeeping Compliance: Administer and maintain the company’s timekeeping system, ensuring compliance with DCAA and company policies.

• Review and approve colleague timesheets, ensuring accurate recording of hours worked, overtime, and paid time off.
• Ensure all time entries for government contract work comply with applicable regulations.
• Provide guidance and training to colleagues on proper timekeeping procedures.

Compliance/Reporting & Audit Support: Prepare and maintain records to support internal and external audits including payroll records, timesheets, and expense documentation.

• Stay current with changes in payroll laws and regulations.
• Generate and submit accurate payroll reports and other reporting for quarterly and annual tax filings as needed.
• Assist in DCAA and other government audits related to payroll, timekeeping and expenses.                   

Expense Reporting: Oversee the tracking and reimbursement of colleague expenses in accordance with company policies and government contracting regulations.

• Review and approve expense reports, ensuring compliance with the Federal Acquisition Regulation (FAR) and company guidelines.
• Work with project/program managers to ensure expense allocation is accurate and billable to the appropriate government contracts.
• Monitor and manage employee travel planning, reimbursement and company credit card balances.
• Review and process travel expense reports, ensuring documentation and compliance.
• Provide support and training to employees on travel and expense policies.

Data Integrity and System Management:  Serve as the primary administrator for the payroll and timekeeping system.

• Coordinate with IT and vendors to maintain and upgrade systems as needed.
• Ensure integration between timekeeping, payroll, financial reporting and HRIS systems to support accurate billing and reporting.
• Maintain accurate colleague records, including changes in salary, deductions, and withholdings.

Reporting & Analysis: Generate regular and ad-hoc reports on payroll, labor distribution, and expenses for management review.

• Assist the Finance team in labor cost analysis for government contracts.

Communication and Training:

• Communicate payroll policies and procedures to colleagues.
• Conduct training sessions to educate colleagues on relevant payroll matters.

Other Duties: Other duties assigned within reason of current role previously specified.

• Bachelor’s degree in accounting, Business Administration, Human Resources, Finance, or related field preferred.
• 3-5 years of proven experience in payroll, timekeeping and expense administration, preferably in a government contracting environment.
• Strong knowledge of federal payroll laws, including FLSA, tax regulations, labor laws, and best practices.
• Experience with DCAA compliance and FAR regulations is highly preferred.
• Experience with government contracting cost accounting principles and billing requirements a must.
• 3-5 years of experience and proficiency with payroll software/enterprise systems such as Deltek Costpoint, UKG, ADP Workforce Now, and other similar tools used for payroll, time keeping, and expense management.
• Proficiency with Microsoft Office Suite
• Excellent communication and interpersonal skills and the ability to train and support colleagues on time and expense procedures.
• Ability to manage multiple priorities and deadlines with a high level of organization, detail and accuracy.
• Ability to handle confidential information with the utmost discretion.

Requirements

• United States Citizenship
• The job may require lifting objects weighing up to 25 pounds. Accommodations can be provided upon request to enable individuals with disabilities to perform the essential functions.
• Security Clearances: This position may require a security clearance. The clearance requirements are determined by the agency(s) in which you are assigned. Convergint Federal will sponsor the level of clearance required. However, it will be your responsibility to obtain and maintain your required level of clearance.

CF is an Equal Opportunity Employer who is committed to workforce diversity. Minorities/Females/Disabled/Veterans are encouraged to apply. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. We offer a smoke-free and drug-free workplace.

Employment is contingent upon successful completion of background investigation and pre-employment drug screen.

All applications and resumes are held in confidence. Only candidates whose profiles closely match requirements will be contacted for an interview.

CF is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, Convergint Technologies offers many job opportunities outside of the U.S. which can be found through our employment website at uscareers.convergint.com/careers.

EOE/M/F/V/D

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Convergint will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)