People Services Specialist (remote, contract) - Job Mobz

Job Mobz is part of a family of incredible brands alongside Flawless Recruit and Recruiter.com. Together, we provide talent acquisition services to fit the unique hiring challenges of our clients. Whether they need help building recruiting processes, attracting top talent, or payrolling contractors, we can help. 

The People Services Specialist is responsible for providing day-to-day People support and services to employees, managers and broader People team. This role involves handling a variety of People tasks, including responding to employee inquiries, managing People systems and records, assisting with onboarding and offboarding, and supporting various People programs and initiatives. The People Services Specialist plays a key role in ensuring a positive employee experience and maintaining the smooth operation of People processes.

Key Responsibilities:

• HR Systems and Records Management: Maintain and update employee records in HR systems, ensuring data accuracy and confidentiality. Support HR Technology  administration, including data entry, reporting, and system audit/maintenance

• Recruiting Coordinator Support: Scheduling Interviews, maintaining action items in Greenhouse

• Background Checks: Ensure background check clearance, escalating risks to People Partners, Employee Relations and Recruiting for further consideration.

• Onboarding and Offboarding: Assist with the onboarding process for new hires and interns, including coordinating onboarding and ensuring the completion of all required documentation. Manage the offboarding process, including coordination with payroll/IT.

• Additional Project Support: As the Sr. Mgr of Employee Services engages on an intake process with cross-functional stakeholders, the People Services Specialists will be tasked with supporting additional people initiatives throughout the year such as performance management, internship program, immigration, etc.

• Experience: 2-4 years of experience in a Coordinator or Specialist role.

• Skills:

• Strong communication and interpersonal skills.

• Excellent organizational and time management abilities.

• Proficiency in HR related tools and systems (Workday, Greenhouse)

• Attention to detail and accuracy in data entry and record-keeping.

• Ability to handle sensitive and confidential information with discretion.

• Working knowledge of HR programs, procedures, and processes.

• Other: Ability to work in a fast-paced environment and manage multiple tasks simultaneously. Strong customer service orientation.

All your information will be kept confidential according to EEO guidelines.