Personal Assistant/Office Coordinator (Korean BIlingual) - DHD Consulting

KEY RESPONSIBILITIES OF JOB
- Manage professional and personal scheduling for CEO and Deputy CEO, including agendas, mail, email, calls, travel arrangements, etc.
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the Executive team.
- Manage, coordinate, and arrange Executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Coordinate Executive functions, coordinate hospitality needs, and host company guests as needed.
- Ensure Executive hospitality needs are met during all company functions.
- For external events create itineraries, arrange transportation and all Executive and VIP guest travel needs.
- Maintain professionalism and strict confidentiality with all materials, and always exercise extreme discretion.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, and special projects in support of the Executive team and organizational goals as needed.
- Draft and prepare correspondence for internal and external announcements.
- Manage communication between upper management and employees, liaising with internal and external Executives on various projects and tasks.
- Plan and orchestrate work to ensure the senior Executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
- Conserve the Executives’ time by reading, researching, collecting, and analyzing information as needed, in advance.
- Perform administrative and office support.
- Complete personal errands for the Executive team as needed.
- Manage Benefits, Expense and Tax reports for the Executive team on a consistent basis.
- Manage schedules for conference and community spaces, assisting department leads with set up and break down of meetings in conference rooms.
- Assist in coordinating employee events such as company holiday party, employee appreciation, etc.
- Monitor and order supplies for Executive Lounge, as well as keeping the Lounge clean and fully stocked; sometimes needed to go
on company shopping trips.
- Assist Day Porter with the regular maintenance and restocking of breakrooms; manage food in office common spaces (fruit, bread station, etc.) as needed.
- Distribute mail to appropriate individuals within the office.
- Assist with department projects as needed.

EDUCATIONAL AND PHYSICAL REQUIREMENTS
- Bachelor’s degree is required.
- 4 years’ experience in an administrative role directly reporting to senior management.
- Strong, professional written and verbal communication skills.
- Bilingual in English and Korean highly desired
- Ability to take initiative independently, proactively, and driven by personal motivation

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