Personal Assistant - Adam Hergenrother Companies

Job Description:

Are you a dynamic, highly organized, and proactive individual seeking a unique part-time opportunity? We are actively recruiting a hybrid Executive/Personal Assistant to provide unparalleled support to a busy CEO and their family in Vermont. Our Founder is a fast-paced, serial entrepreneur, and is looking for a dedicated assistant to streamline both personal and professional aspects of their life across properties and business.

This part-time, jack-of-all-trades, “task tackler” must have a “can-do” attitude, an eye for detail, and remarkable judgment communication. This person will function as a right hand and is comfortable going with the flow in a high output, fast-paced environment where you will learn something new every day!

PRIMARY OBJECTIVES

1. Executive & Administrative Support

2. Communication

3. Personal Support

KEY RESPONSIBILITIES

Executive Support:

• Manage CEO’s calendar and travel arrangements
• Answer the phone and be the first point of contact for all general inquiries 
• Manage CEOs travel including managing all travel arrangements, managing credits, upgrades, and memberships/rewards, processing expense reports 
• Errands (bank, store, car maintenance, etc.)
• Process mail & invoices 
• Process and pay personal bills
• Maintain physical and electronic filing system
• On-site meeting and event management, as needed 
• Maintain a supply inventory and order supplies, as needed
• Maintaining life, auto, home, health and misc. insurance policies 
• Troubleshoot and fix any issues with phone, computer, printer/copier, etc. 
• Other administrative responsibilities as assigned

Communication Support:

• Drafting and distribution of personal newsletter
• Assist with personal podcast as needed

Personal Support:

Assist when needed with personal affairs, which may include but are not limited to:

• Personal travel coordination, booking, itineraries, and payments. 
• Reminders of important dates
• Personal notes, gifts, dinner reservations
• Scheduling and coordination of auto repairs
• Doctor’s appointments, follow-ups, billing & payments
• Grocery shopping and house management
• Coordination of fitness related events, gym memberships, etc. 

Job Type: Part-Time

Pay: $30-35 an hour or fixed monthly rate based on experience

Expected Hours: 20-25 per week

Schedule: Monday-Friday

Work Location: In-Office, Hybrid Remote 

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