Personnel Coordinator (Abramson Cancer Center) - University of Pennsylvania

University Overview


The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.




Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.




The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.








Posted Job Title

Personnel Coordinator (Abramson Cancer Center)





Job Profile Title

Administrative Coordinator





Job Description Summary

The University of Pennsylvania’s Abramson Cancer Center seeks a full-time Personnel Coordinator to support the Abramson Cancer Center Human Resources Manager, and the Abramson Cancer Center by providing routine and a variation of Human Resource duties as the Personnel Coordinator. The PC will serve and support the needs of the Center and their collaborators through the hiring process utilizing the Universities Workday system. The PC will collaborate and interact with various internal and external patrons, including the Perelman School of Medicine Division of Human Resource Compensation staff. The Personnel Coordinator will be responsible for handling sensitive employee data. Acquire knowledge of and enforce the University of Pennsylvania’s policy and practices, as well as a general knowledge of benefits. The PC will also act as a backup in processing electronic timesheets in the Workday system. They will maintain the ACC’s Human Resources computer database electronic files and manual files. Run Human Resources related reports, utilize and navigate various electronic database programs for Human Resource related purposes. Assist the Manager of Human Resources with electronic performance reviews, and practices, draft human resource announcements. The PC will serve as a liaison between the ACC’s Human Resources office and the ACC’s organization staff as well as other offices/divisions of PSOM and HUP, ensuring effective communication and prompt resolution of requests and questions. Resolve routine inquiries and problems requiring inhouse knowledge of inhouse divisional and departmental policies, procedures, and projects in a timely fashion. Obtain an understanding of Workday payroll processes. Assist the Human Resources Manager with ad hoc projects and assist the Human Resources Manager with duties as assigned.





Job Description


Job Responsibilities




Provide timely and accurate data entry in the role of the HR Analyst using the University of Pennsylvania’s HR data base program in the management and the creation of all new hires, job board postings, and any driven employee changes into the University’s HR employee data base system, WORKDAY. This would entail the hiring of staff, students, temporary and intern employees. Serve as the HR Analyst systems backup and subject matter expert when ensuring data integrity of employee information.




Provide support and manage new hire onboarding processes for (including foreign nationals) and obtain and store required information, including but not limited to nursing licenses, internship documentation, all outside vendor contractor billing agreements submitting them for processing. Work with contract vendor representatives to ensuring good practices. Work with the HR Administrative Assistant in providing information of new hires for ID’s and other access required including terminations.




Support and serve internal collaborators i.e., Hospital of the University of Pennsylvania, Pennsylvania Hospital etc., providing various HR support.


Support and serve external collaborators in the same manner.




Manage confidential employee files and supporting documentation to ensure accurate and complete employee records, dispose of old records properly and be prepared to update employee’s personal information in WORKDAY if and when required to.




Support the Human Resource Manager by preparing and compiling monthly reports and documents (e.g., new hire/terminations reports) as needed, running and preparing other HR reports as needed. Draft HR announcements; may be asked to assist with performance management procedures and/or terminations.




Serve as a liaison between PSOM HR Compensation Specialist and the organization employees as well as other offices/divisions, ensuring effective communication and prompt resolution of requests and questions; resolve routine inquiries and problems requiring knowledge of divisional and departmental policies, procedures, and projects in a timely fashion. Acquire knowledge of the University of Pennsylvania’s policies, procedures and practices. Have a general knowledge of the University’s benefits.




Assist in payroll preparation by providing relevant data (e.g., salary increases, leaves, payroll updates etc.); Work with the Payroll Coordinator regarding payroll changes to ACC employee’s (updates) and with the Senior Grants Manager annually regarding staff annual increases.




Position is contingent upon continued funding.


Qualifications




High School Grad/GE Degree, and 5 years of experience or equivalent combination of education and experience is required. A bachelor’s degree in HR (or a related field) and 1 years of experience, or equivalent combination of education and experience preferred. Comprehensive knowledge of Human Resources practices, employment regulations and employee relations preferred. A demonstrated awareness of cultural competence. Exposure to payroll practices. Experience with Workday HR System a plus. Robust technical skills with a demonstratable experience in MS Office, and MS Excel. A readiness to learn other systems. Ability to manage and prioritize multiple assignments and work efficiently while remaining flexible to unforeseen changes in direction. Must be organized, accurate, thorough, and able to monitor work for quality. Must be dependable, initiative, able to adapt to change, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback. Excellent interpersonal and customer service skills are required. Soft skills a plus.



+ High School Grad/GE Degree, and 5 years of experience or equivalent combination of education and experience is required.







Job Location - City, State

Philadelphia, Pennsylvania





Department / School

Perelman School of Medicine





Pay Range

$20.45 - $28.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.










Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.




Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




University Benefits

+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.




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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay



The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.