Physical Asset Specialist - Southern Management Companies, LLC.

GET TO KNOW SOUTHERN:
Southern Management is the largest privately owned property management company in the Mid-Atlantic region. We own and manage apartment communities, hotels, mixed-use and commercial properties, but our business is people. We empower our team members to do the right things, in the right ways, for the right reasons. Be part of something worthwhile. Be part of the Southern Difference. Join our team!



WHAT WE ARE LOOKING FOR:
A Physical Asset Project Specialist to provide support to the Physical Asset Advisors, Project Managers, and the Physical Asset Operations team in all aspects of managing physical asset and capital expenditure projects and activities. This role will be responsible for tracking project contracts and invoicing for all projects throughout the portfolio as well as track budgeted costs, actual costs, and unbudgeted expenditures. This role will also assist in organizing and storing documents, issuing purchase orders, and maintaining pertinent data.


WHAT WE EXPECT FROM YOU:
 Maintain capital expenditure tracking report (E-PhAD CapEx Tracker) as needed to ensure consistency with data provided by Development Team
 Provide administrative support to the Physical Asset Advisors and CapEx Project Managers including, but not limited to note taking, document retention, planning meetings and developing agendas and/or materials as requested.
 Update and maintain project progress, billable hours, budgets, and expenditures.
 Assist Physical Asset Advisors and CapEx Project Managers update Physical Asset Directories (E-PhAD) for their respective communities
 Assist Physical Asset Advisors and CapEx Project Managers in preparing annual capital budgets for their respective communities
 Assist with updating processes for Physical Asset Operations annually
 Maintain ordering and payment of SMC Uniforms and Coordinate mileage reimbursements for all Physical Asset Operations team members, to include tracking and submission of mileage reimbursement sheets
 Communication to all departments and communities
 Quarterly report of savings to send to VP of Operation
 Track chargebacks to communities and corporate departments
 Track and maintain the cost-saving of in-house labor vs contractor labor
 Perform other duties as assigned by Manager and/or Supervisor
 Contribute to team/company engagement efforts



JOB KNOWLEDGE & SKILLS:
 Knowledge in Basic Contracting
 Basic Project Management Skills
 Basic Skills with Microsoft Project
 Effective Communication Skills, written and verbal
 Business Writing Skills
 Knowledge of YARDI, word processing, graphics, and spreadsheets
 Microsoft Office with advanced skills of Excel (Filtering, Formulas, Pivot Tables)






* High school diploma or equivalent.
* Administrative experience in an office environment preferred
* Advanced computer skills including Microsoft Office, Word and Excel

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled