Plans and Records Manager - George Mason University
Fairfax, VA
About the Job
Department: Facilities
Classification: Program Admin Specialist 2
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: On Site Required
Pay Band: 05
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty and staff.
About the Position:
Summer vacations are winding down and the fall season is approaching. It's a perfect time to start a new job as a State employee of Virginia. You'll work on a beautiful college campus with 677 acres of wooded land. We've got the work. We have a great team. Now, we need an additional team member to contribute to our busy environment. We want someone who is reliable, takes pride in their work, and will make a noticeable contribution to the educational facilities at George Mason. Your manager can trust that you will get the job done.
Great benefits for you...
Responsibilities:
The Plans and Records Manager ensures efficient acquisition, description, preservation, future electronic migration, and access to all construction related archival records for all construction projects undertaken by the University.
This position will be responsible for managing a records retention program and processes that will allow for the storage and retrieval of all vital construction records to include contracts, blueprints, as-builts, permits, etc. Will also be responsible for establishing a process for generating content, for use by inspectors, project managers, and other facility related positions within the University.
This position will manage a Records Specialist and a GIS/GPS technician.
Classification: Program Admin Specialist 2
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: On Site Required
Pay Band: 05
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty and staff.
About the Position:
Summer vacations are winding down and the fall season is approaching. It's a perfect time to start a new job as a State employee of Virginia. You'll work on a beautiful college campus with 677 acres of wooded land. We've got the work. We have a great team. Now, we need an additional team member to contribute to our busy environment. We want someone who is reliable, takes pride in their work, and will make a noticeable contribution to the educational facilities at George Mason. Your manager can trust that you will get the job done.
Great benefits for you...
- Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note - the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);
- Tuition exemption and professional development;
- Commuter Choice Transit Benefit, which includes a van pool subsidy;
- Virginia Retirement System Hybrid Plan;
- Patriot Perks discounts to restaurants, events, and more;
- Company provided uniforms, tools, and equipment.
- Health/dental/vision benefits; and
- Tuition dependent benefit (restrictions apply).
Responsibilities:
The Plans and Records Manager ensures efficient acquisition, description, preservation, future electronic migration, and access to all construction related archival records for all construction projects undertaken by the University.
This position will be responsible for managing a records retention program and processes that will allow for the storage and retrieval of all vital construction records to include contracts, blueprints, as-builts, permits, etc. Will also be responsible for establishing a process for generating content, for use by inspectors, project managers, and other facility related positions within the University.
This position will manage a Records Specialist and a GIS/GPS technician.
- Establishes and manages all Mason infrastructure content and processes that will provide support of planning, design, construction, and maintenance activities within the Facilities Organization as well as other University clients;
- Interacts daily with Facilities Engineers, Planners, Project Managers, other Facility Management personnel, contractors, and others for desired results;
- Performs research and logistical tasks as assigned or required. Meet with customers to ensure that the content and records in the format and via channels they need to perform their jobs;
- Develops policies to provide the most appropriate content while complying with the Retention Schedules from the Library of Virginia;
- Evaluates existing documentation at various locations across all campuses and consolidate into a central location;
- Provides direct oversight and leadership over the process of cataloging and inventorying existing and incoming drawings, prints, specifications, and other items in the as-built document files;
- Ensures the accuracy of the filing system and making sure that information requests are provided in a timely manner. Receives GMU Facilities project, O&M and certification/permit documentation. Organizes and maintains in an efficient, logical manner for easy storage and retrieval;
- Determines what documentation should be digitized and the best way to migrate from hardcopy to electronic format;
- Manages the migration to electronic format;
- Conducts reviews and analysis to determine what should be digitized and into what electronic and/or storage format; in accordance with all Commonwealth laws and the retention guidelines of the Library of Virginia;
- Develop
Source : George Mason University
