PO Coordinator/Shop Admin

Savannah, GA, US, 31415

Job ID:  502136

APAC-Atlantic, part of CRH’s South Division, is a leader in the production of high-quality hot mix and warm mix asphalt, serving the Coastal Georgia and Low Country South Carolina markets for over 70 years. No matter how big or small the paving project is, APAC-Atlantic’s goal on any project is to finish on time and on budget. But most importantly, our goal is to make sure the project uses the right materials and construction methods proven to last. From paving and project management to materials, we have you covered. Are you ready to join the best in the business? At APAC-Atlantic, we’re more than just a team. We’re a family. APAC-Atlantic is an Affirmative Action and Equal Opportunity Employer and an E-Verify Participant.

The Purchase Order (PO) Coordinator is responsible for the accurate and timely processing of purchase orders. This role involves monitoring a PO mailbox, coordinating the submission of purchasing requests from various lines of business, communication with vendors, ensuring that quotes and supporting documentation submitted to mailbox meet company standards, data input to generate POs, coordination of PO receipts, and maintaining accurate records of transactions. This role is part of a PO team, who report up to a shared supervisor. The PO Clerk will work closely with the purchasing and accounting department to ensure that all procurement activities align with company policies and goals. This Role will also have administrative duties for the shop. 

Key Responsibilities:

Purchase Order Processing:
•    Create, review, and process purchase orders in accordance with company policies.
•    Ensure all purchase orders are accurate, complete, and contain the necessary information.
Request Coordination:
•    Communicate with PO requestor and vendor to confirm order details, pricing, and delivery schedules are provided back to vendor.
•     Address and resolve any discrepancies or issues related to purchase orders.
Record Keeping:
•    Maintain and update purchase order records in the company’s procurement system.
•    Ensure that all records are accurate and up-to-date for SOX requirements and audit purposes.
Invoice Matching:
•    Coordinate with line of business contact to verify that goods/services have been received before processing PO goods/services receipts.
•    Coordinate resolution of discrepancies that arise if an invoice does not match to purchase order.
Reporting:
•    Prepare and distribute reports on purchase order status, spending, and vendor performance as required.
Compliance:
•    Ensure that all purchasing activities comply with company policies and legal requirements.
Support:
•    Provide administrative support to the purchasing and accounting department as needed.
•    Assist in resolving any issues related to orders, deliveries, or payments.

Shop Administrator Duties: 
•    Motor Vehicle registration and title work
•    IFTA/IRP Reporting
•    CMMS work order entry and record keeping
•     Assist in other shop related Administrator functions. 
 
Education/Experience:
•    High school diploma or equivalent. An associate degree in business, finance, or a related field is a plus.
•    Minimum of 1-2 years of experience in a purchasing or procurement role, preferably as a PO Clerk or in a similar position.
Skills:
•    Strong attention to detail and accuracy.
•     Proficiency in Microsoft Office Suite, particularly Excel.
•     Experience with procurement software or ERP systems is an advantage, Proactis is a plus.
•     Excellent communication and interpersonal skills across various communication channels (in-person, via email, via Teams chat and virtual meeting, via phone, etc.)
•    Ability to work independently and as part of a team.
•    Strong organizational and time management skills.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  

• Usually, normal office working conditions.  
• The position will require minimal travel – not expected to exceed 10%, with minimal overnight travel.
• The position may require work outside of normal business hours. 

The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

APAC-Atlantic, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.