POST Buffalo Administrative Assistant - Liberty_Resources

POSITION TITLE:  Full Time Administrative Assistant

REPORTS TO:  Regional Program Director

Part-time, 30 hours/week

Liberty POST has offered its clients a range of high-quality and individualized services since 1994.  Backed by Liberty Resources Inc. and part of a large social services circle, originally POST was a speech-language practice in Syracuse NY, and has grown to provide a range of services throughout all of New York State. We employ over 400 professionals in a variety of settings and offer a collaborative team approach to provide evaluation, direct therapy, and family education through child-directed play. We are focused on the importance of a child’s natural learning environment, a family’s unique strengths and needs and the diverse population we serve.

SUMMARY OF POSITION:

The Administrative Assistant is responsible for providing administrative support to the Syracuse Regional office in a variety of functions.  They will provide clerical, administrative, and general office related duties in support of the early intervention and preschool programming of Liberty POST.  The Administrative Assistant position plays a pivotal role in supporting families to access quality services for children, primarily birth to 5 years of age.

ESSENTIAL FUNCTIONS:

Essential functions may include, but are not limited to the following:

• Provides administrative support to Regional Program Director, supervisors, clinical staff, and other administrative assistants as directed.
• Tracks the following: client consent forms, client discharge summaries, Behavior Intervention Plans; IEP attestations and CPSE Coordination logs and client scripts (OT, PT and Speech), sends for OT/PT scripts for evaluations, quarterly reports, transition reports and CPSE annual review process.

• Scans and processes early intervention and preschool documents, performs data entry (Provider Soft/McGuinness) and files client information.

• Prepares correspondence and mailings as needed including family surveys, client welcome letters, regional social functions, and special projects, as needed.

• Follows up with service coordinators; county and/or CPSE chairpersons regarding missing authorizations/missing paperwork for EI/CPSE client services as needed.

• Documents IFSP/CPSE meeting results and enters EI/CPSE temporary authorizations for clinicians.

• Maintains confidentiality of client records.

• Works well in a collaborative and team driven environment.

• Responsible for meeting deadlines as well as checking and responding to e-mail daily.

• Follows mandatory guidelines according to the corporate policies and procedures manual, the regional policies and procedures and the regional administrative policies and procedures.

• Effectively and positively communicates and works with related agencies, community members, clients, families and co-workers.

• Takes responsibility for quality of own work.

NON-ESSENTIAL FUNCTIONS:

• Perform related duties as may be required

 MINIMUM REQUIREMENTS:

       Education:

      High School diploma

WORKING CONDITIONS:

• Performs work in office setting

Benefits for this position:

• Health Insurance for FT positions
• Mentoring is offered to all providers
• CEU credits offered through ASHA, AOTA, APTA and CTLE
• Flexible scheduling
• Work with a Team of professionals that care about making a difference
• Payment is biweekly and direct deposit is available

Pay: $16.50/hour

 Liberty POST cares about your safety.  We are following all CDC guidelines to ensure safety for clients, families and employees.