Posting Details - Missouri State University

Posting Details





Position Information








Position Title Administrative Specialist II (McQueary College of Heath and Human Services)



Work Location Springfield Campus



Department McQueary College of Health & Human Services Administration



HR Home Department 020500 McQUEARY COLLEGE OF HLTH & HUMAN SVCS



Pay Grade 12



Proposed Salary $16.00 - $16.50/hour



Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants.



Appointment Type Full Time Regular



Exempt/Non-Exempt Non-Exempt



General Function

The Administrative Specialist II works in depth with programs, processes, or services that are provided by the department, in contrast to Administrative Assistants who provide administrative support services to a supervisor or for the department as a whole. The Administrative Specialist II may provide customer service requiring in depth knowledge and understanding of programs, processes, or services, administer varied or related processes, and/or provide specialized information related to programs, processes, or services provided by the department. Administrative Specialists II perform a wide variety of services and may function as clinic assistants, process and maintain records of clinical experience placements, support specified classes and training programs, process applications for admission to various programs, registrations, and course enrollments, provide support services for academic programs and events, human resource programs and processes, and academic records processes, prepare materials and arrange events, consultations, or interviews, coordinate the maintenance and use of University assets, issue permits, process parking tickets and appeals, etc.





Description of Primary Duties

This position will serve as a member of the McQueary College of Health and Human Services ( MCHHS ) Student Success and Advisement Center team by providing functional administrative support duties. Job duties for the position will include: providing front office coverage for the unit, including answering and directing phone calls, scheduling advisement appointments, monitoring the Center email, supervising student workers, processing administrative requests such as major changes, and providing course overrides/exceptions; assisting with Center website updates and maintenance, assisting with Center social media activities, and assisting in the editing and creating of student-facing documents; assisting with event planning and coordination related to student success; perform other duties as assigned.





Minimum Acceptable Qualifications

Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.


Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.


Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.

#LI-CP1



Additional Qualifications



Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50854.htm



Open Date 11/01/2024



Close Date (If Close Date is blank then the posting is considered open until filled)



Special Instructions to Applicants

The first date of consideration is December 2, 2024 and review of applications will continue until the position is filled.


If you are meeting the minimum qualifications either fully or partially with education, please attach your unofficial transcripts to your application. Please note that documents that contain passwords, digital signatures, and other artifacts such as watermarks may not convert properly. If your document contains any of these items, please print and scan the document, then upload the scanned version to your application. Official transcripts required at time of hire.





EO/AA and Diversity Statement

Non Discrimination Statement


Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.




This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.







The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator (https://www.missouristate.edu/TitleIX/default.htm) , Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252417-836-4252 (tel:+1-417-836-4252) , or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, (https://www.missouristate.edu/Equity/default.htm) Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252 (tel:+1-417-836-4252) , or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)











Background Check Statement

Employment will require a criminal background check at University expense.











Posting Detail








Posting Number 20240262FTS



Quicklink for Posting https://jobs.missouristate.edu/postings/77968









Supplemental Questions



Required fields are indicated with an asterisk (*).





+ * How did you hear about this vacancy?



+ Indeed



+ Linkedin



+ Missouri State University Website



+ Google



+ Employee Referral



+ HigherEdJobs.com



+ Personal Contacts / Networking



+ Print Publications



+ Diversity website posting



+ Job Board (CareerBuilder.com, Monster, etc.)



+ Other







+ * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)







Applicant Documents

Required Documents



+ Resume



+ Cover Letter



Optional Documents



+ Unofficial Transcripts - 1



+ Other Documents -1



+ Certificate/License-1