Power Africa Administrative Management Analyst - CAMRIS

Overview

CAMRIS International, LLC, (CAMRIS) is seeking an Administrative Management Analyst to support USAID and the Power Africa Initiative.

This position will perform work under the Africa Bureau Institutional Support and Services II contract (AFR ITSS II). AFR ITSS II assists USAID in achieving its program priorities by providing contracted technical, professional, operational, and administrative support staff in support of USAID’s African programs on both short- and long-term bases. Work performed under this contract will cover a range of technical and administrative areas aimed at advancing USAID’s development objectives in sub-Saharan Africa.

CAMRIS is a dynamic international development and research firm that achieves innovative solutions to health and development challenges through high-quality, cost-effective programs and research management services. We combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world. Our core capabilities include: public heath, such as strengthening health systems and combating HIV/AIDS, TB and other infectious diseases; fostering trade and investment; expanding power and electrification; strengthening democracy and governance; expanding access to and improving the quality of education; and ensuring environmental sustainability for generations to come by fighting climate change.

Our employees enjoy a diverse, collegial environment where individual contributions matter at all levels. At CAMRIS, you will notably improve the lives of people at home and abroad.  

BACKGROUND

Launched in 2013, Power Africa is a Presidential, whole-of-government  initiative coordinated by USAID,  focused on bridging the gap between Africa’s power shortage and its economic potential by working with other U.S. Government agencies, African Governments, NGOs, and the private sector to take the steps needed to substantially expand power generation, transmission and access in sub-Saharan Africa. The Power Africa Coordinator’s Office sits within the USAID’s Africa Bureau and, operationally, is divided into two platforms, one in Washington, DC, the other in Pretoria, South Africa. Power Africa accomplishes its objectives through promoting investment in energy projects, leveraging public and private sector financing facilities, strengthening capacity, improving management, providing critical technical assistance and supporting necessary policy and regulatory reform efforts. 

Position Description

The Power Africa Coordinator’s Office (PACO) is seeking an Administrative Management Analyst to provide operational and management support to help ensure ongoing, flexible, rapid response in initiative programming. He/she is responsible for instituting and maintaining office-wide systems and processes, practices, and procedures, and ensuring enhanced response capability through teamwork, responsiveness, fiscal responsibility, quality control, and customer service. The Administrative Management Analyst is Power Africa’s link to the AFR/AMS and USAID’s Bureau for Human Capital and Talent Management (USAID/HCTM) and is responsible for designing, implementing, and maintaining processes related to staffing and human resources, budget and finance, records management travel, administrative programming and policy, and organizational analyses. While the Administrative Management Analyst must maintain an Initiative-wide perspective and understanding, the majority of emphasis focuses on the Initiative’s Washington, DC-based platform. The Administrative Management Analyst must be comfortable managing multiple, competing tasks and performing these duties in a fast-paced environment.

The Administrative Management Analyst provides support to technical staff and leadership, performing a variety of both complex and routine administrative and analytical duties. These duties range from administrative-type tasks such as assisting to complete travel authorizations and vouchers, scheduling meetings and convening committees, and managing HR files, to more complex analytical tasks such as collecting, compiling, and analyzing data for annual operational budgets and/or various program documents; reviewing, analyzing, summarizing, and managing incoming information requests; and coordinating, reviewing, and drafting reports for senior bureau AMS and leadership. The Administrative Management Analyst may be called upon to handle several tasks simultaneously and be required to rank tasks in order of importance and impending deadlines and identify for Power Africa technical staff and management any items that require their attention. The position requires excellent independent judgment and adaptability.

The position will be in Washington, D.C. and will require 3 days per week, in the office. The start date is immediate.

Responsibilities

DUTIES AND RESPONSIBILITIES

As an Administrative Management Analyst, you will work under the guidance  of the Power Africa Deputy Coordinator in Washington, D.C. and oversee much of the administrative tasks of the Power Africa Coordinator’s Washington DC-based office, providing administrative support in budget and finance; staffing and  human resources; travel, and records management, and tasks and responsibilities include:

STAFFING AND HUMAN RESOURCES

• Ensure that records related to Power Africa staffing remain updated. This includes maintaining an updated Power Africa staff directory and staff biographies, maintaining updated staffing patterns, organizational charts, and emergency contact lists. Ensuring that updated Power Africa staffing information is shared appropriately with AFR/AMS and HCTM counterparts.
• Manage and complete annual staff validation processes. This includes maintaining updated position descriptions (PDs) and position narratives (PNs) for all staff; handling NSDD-38 inquiries, in collaboration with the AFR/AMS; Assisting to draft and submit new/updated NSDD-38 requests, as needed; completing the annual FSO validations process; liaising with AFR/AMS and HCTM, as necessary to troubleshoot staffing issues.
• Oversee the process for hiring new staff and maintaining Foreign Service Limited (FSL) staff. This includes assisting Coordinator, Deputy Coordinator, and/or Office Directors to draft new PDs/PNs; assisting to manage/coordinate interview processes, managing process for FSL extensions.
• Overseeing Power Africa’s Washington, DC onboarding process. This involves coordinating with AFR/AMS, HCTM, and AFR staffing contracts, as necessary; maintaining Power Africa onboarding and orientation resources and materials; coordinating with M/CIO to secure IT equipment; coordinating with AFR/AMS for space assignments.
• Ensuring bi-weekly time cards are successfully submitted in GovTA. This includes ensuring that staff, supervisors, and timekeepers all complete biweekly tasks in a timely manner; troubleshooting staff issues with GovTA.
• Maintaining Power Africa DC-based out of office and travel calendars.
• Assisting to coordinate and manage Power Africa's training and awards processes. This includes assisting to coordinate and manage Power Africa’s training and awards committees; ensuring staff understand and adhere to procedures regarding training and awards; maintaining training and awards records.

BUDGET AND FINANCE

• Lead coordination between the Coordinator’s Office and AFR/AMS in the preparation, oversight and implementation of the annual administrative budget (OE and program-funded) for both Initiative operating units.
• Monitor the use of resources to ensure operational efficiencies are preserved throughout the fiscal year.

RECORDS MANAGEMENT

• Oversee management and organization of Power Africa records and documents. This involves managing and overseeing the organization of Power Africa’s Google Drive; serving as liaison with M/CIO and Power Africa’s Communications team to ensure both internal and public-facing websites are up-to-date, links are active, and underlying documents and information are correct.

TRAVEL

• Serve as overall travel POC and subject matter expert with regards to travel policy, procedure, and the E2 travel system. This includes overseeing office travel processes; assisting staff complete travel authorizations (TAs) and vouchers; reviewing TAs for appropriate authorization remarks and budgets; troubleshooting issues and challenges related to travel; liaising with CWTSato.

PROGRAM AND POLICY ADVICE AND GUIDANCE

• Identify issues, gather and analyze information, and develop advice and guidance to resolve substantive problems affecting the effectiveness and efficiency of work operations in a program or program support setting.
• Adapt guidance to particular requirements, such as modifying verbal presentations to suit participant groups' needs and interests.
• Prepare program-related correspondence, reports, and/or other written materials associated with established organizational programs, policies, and/or operations.
• Gather additional information about organizational functions or workload as needed in order to recommend program actions and/or policies.

ORGANIZATIONAL ANALYSES AND STUDIES

• Develop and conduct well-precedented organizational analyses to evaluate the organization's ability to achieve planned goals and objectives.
• Identify and resolve operational problems in administrative functions using established analysis techniques.
• Evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program setting.
• Develops new or modified organizational processes or procedures for administering program services.
• Assist internal and external customers with inquiries.
• Contact other groups and agencies to resolve questions.
• Provide both verbal and written responses.
• Prepare weekly reports to management, comparing results from previous report.
• Clarify any questions.

Qualifications

• Bachelor’s degree and three (3) years of professional office experience.
• Experience working in an office setting managing multiple administrative tasks.
• Team player with proven ability to initiate multiple tasks and problem-solve independently and in collaboration with colleagues; is a self-starter who oversees tasks from inception to completion.
• High proficiency using office technology and software programs (including GSuite, Microsoft Office, etc.).
• Knowledge of USAID and/or US Government administrative procedures preferred.
• Experience with project management and/or international development, administrative and financial procedures preferred.
• Ability to obtain a Secret-level security clearance required.
• Superior interpersonal skills with the ability to professionally and diplomatically in a fast-paced, multi-cultural team setting with diverse stakeholders, including Senior-, VIP-, and VVIP-level interlocutors.

CAMRIS International offers competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com. CAMRIS is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or any other characteristic protected by any applicable federal, state, or local law.

Some positions or sites may require that the incumbent be fully vaccinated against COVID-19. Proof of vaccination may be required.

Employment is contingent upon successful completion of a background check, a requirement for this position under an active federal contract. The background check process may include, but is not limited to the following: (1) contacting your professional references; (2) verification of previous employment, education and credentials; (3) a criminal background check; (4) use/abuse of federally-controlled substances; and (5) a department of motor vehicle check. Candidates must be prepared to fully-complete any required background check questionnaire during initial onboarding.