Preflight Manager - State Print & Mail - State of Montana

*Why should you keep reading and consider working here?* We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration (DOA). Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed. (You can learn more about the DOAhere.) *What is this career opportunity?* General Services Division is a dynamic agency comprised of Capitol Facilities Management, Real Property & Leasing, Surplus Property & Recycling, and State Print & Mail.*State Print & Mail (SPM) is seeking a creative professional to join their team as the Preflight Manager.* This role reports to the Operations Manager, collaborates with three other managers (Production, Mail, Document Services), and supervises a team of seven people including a purchasing specialist, design specialists, customer service reps and bindery operators. The preflight team oversees orders in the shop end-to-end. As the face of SPM, this team sets the standard for customer service. Customer service reps receive and initiate orders, technicians facilitate purchasing and design files for production, and bindery operators review orders for quality assurance before they’re delivered to the customer. Responsibilities of this_position_include: · Assign and monitor all work performed by team · Keep track of jobs to ensure none are overlooked, behind schedule, or overdue · Balance workload between staff members · Communicate with peer managers and leadership about all incoming work to help regulate work capacity in the production schedule · Coordinate project details and job status internally and externally (customers, vendors, etc.) · Train and mentor employees, and document all changes to processes, systems, and software · Consult and advise employees and customers on current processes and printing efficiencies · Correspond with customers regarding any problems, questions, or concerns · Identify, develop, and implement workflow and process improvements · Understand and troubleshoot design · Mentor staff using software such as Fusion Pro, BCC, Avanti Slingshot, Adobe products, Ready Print, a PDF merger etc. Responsibilities of the_team_include: · Handling incoming requests from customers · Strategize with customers to determine their needs and advise them on products and services to meet their requirements · Create accurate/timely estimates and job tickets and follow up accordingly · Prepare layouts according to the exact job ticket specifications using the proper systems, processes, and software programs · Provide graphic design services ranging from small brochures to rebranding efforts (You can learn more about the SPM teamhere.) *What are we looking for? * *__Education and Experience:* · A bachelor’s degree inBusiness, Communications, Graphic Design, or related field; AND o It would be great if you have graphic design experience, but don’t let your lack of that keep you from applying! · 2 years relevant print production experience with demonstrated leadership ability; OR · Alternate combinations of education and experience will be considered on a case-by-case basis. *Competencies:* /Knowledge of:/ · Printing processes, terminology, specifications · Graphic design, page layout, typesetting, typography, color theory · Imposition and/or data merge software · Mail requirements and addressing standards /Ability to:/ · Deliver and promote outstanding customer service · Provide leadership, vision, encouragement, and expectations for staff · Keep organized with multiple projects and deadlines · Become fluent with SPM business processes and MIS (Avanti Slingshot) · Prioritize projects and mange workloads · Develop, and maintain positive working relationships · Communicate effectively (verbal and written) · Problem-solve analyze to find solutions · Build consensus among a group of varying stakeholders · Formulate development of projects and budgets · Be a self-starting individual, and to take ownership for results and drive change · Be a team player who supports the agency by focusing on the vision, mission, and goals · Perform with honesty and integrity, treating others with dignity and respect · Communicate effectively with a range of audiences at varied technical levels · Use Adobe Creative Suite/Adobe Creative Cloud at an advanced level · Create designs that effectively communicate the desired messages *Does this sound like you? * Please tell us how and why by submitting your*resume,cover letter, and three professional business references. */(Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)/ *What can you expect from us in return for your work with our agency?* Ø Lookhereto see the additional benefits! They include: o Work/life Balance o Health Coverage o Retirement plans o Paid Vacation and Sick Leave and Holidays o And more… Ø *Public Service Loan Forgiveness (PSLF) –*Employmentwith the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Lookhereto learn more and see if you may qualify! *Other important information to be aware of.* · This position requires the successful completion of a criminal background check. · Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. Title: *Preflight Manager - State Print & Mail* Location: *Helena* Requisition ID: *24142983*