PREP Program Coordinator - University of Oregon
Eugene, OR
About the Job
Department: Institute of Ecology & Evolution
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $20.15 - $30.45 per hour (updated)
FTE: .5
Review of Applications Begins
March 22, 2024; position open until filled
Special Instructions to Applicants
Please upload a resume with your online application. You will also be asked to enter the names and contact information for three employment references.
Department Summary
The PREP Bio program is a one-year mentored research and professional development experience for postbaccalaureate students who are intending to pursue a doctoral degree in the life sciences. This is funded by a 5 year NIH R25 grant awarded to PIs Nadia Singh and Rori Rohlfs in the Institute of Ecology and Evolution. The overarching goal of this R25 program is to support educational activities that encourage individuals from diverse backgrounds, including those from groups underrepresented in the biomedical and behavioral sciences, to pursue further studies or careers in research.
The Institute of Ecology and Evolution promotes and facilitates research and graduate education in ecology and evolutionary biology. The Institute fosters a collegial and stimulating intellectual environment; supports the development of shared research facilities; and sponsors seminars, workshops, and colloquiums.
Position Summary
We are seeking a 0.5 FTE Program Coordinator (PC) for the UO PREP Bio program. This is a wonderful opportunity for an individual motivated to work directly with students in STEM. The successful candidate will apply administrative skills to help students navigate their futures in the sciences while collaborating and coordinating with a range of campus and community partners.
The PC will be responsible for managing daily operations for UO PREP Bio, including coordinating recruitment efforts (such as website development and updates), administering the application process, and supporting the PIs and Executive Committee in application review and scholar-faculty matching. The PC will support scholars in navigating the program, including connecting them to appropriate scholarly, institutional, and community resources. The PC will also work closely with the Program Directors to plan and host community-building social events, the weekly UO PREP Bio cohort meeting, and the seminar series. The PC will coordinate long-term alumni engagement and tracking. The PC will also be central in administering assessment tools and analyzing these data.
We are looking for a dynamic individual to assist with the coordination of programs to advance inclusion, diversity, and equity in biomedical research. The ideal candidate will have a strong service orientation supported by excellent interpersonal skills, data management abilities, strong computer skills, experience with social media, and strong presentation, writing, and editing skills. Strong organizational skills, ability to handle multiple priorities, and orientation to details are vital to success in this position. The position will require the ability to work independently, demonstrate sound judgment, and work closely and collaboratively with other PREP Bio team members. A significant fraction of the responsibilities will be student-facing, so the ability to engage with students, understand and work to support their needs, and build relationships will be key. Some evening and weekend work will be required for program community-building events. Candidates should be willing and able to travel as needed.
Minimum Requirements
● Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;
OR
● An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.
Professional Competencies
● Ability to work effectively in a team environment.
● Ability to take initiative and provide effective service.
● Attention to detail.
● Ability to maintain an inclusive workplace.
● Strong interpersonal skills including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
● Ability to work independently and appropriately with confidential and sensitive information.
● Ability to engage effectively with students, understand their needs and provide guidance and support.
● Strong organizational and analytical skills.
● Strong verbal and written communication skills.
● Proficiency with the Office Suite (Word, Excel, PowerPoint, Teams).
● Ability to support the development/maintenance of webpages and use social media tools.
Preferred Qualifications
● MS or PhD in Biology or related field.
● Experience with administrative support.
● Experience with mentoring students from diverse backgrounds.
● Experience managing data.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
