Preventive Maintenance Coordinator - Masco Corporation
Hot Springs, AR
About the Job
This job was posted by https://www.arjoblink.arkansas.gov : For more
information, please see: https://www.arjoblink.arkansas.gov/jobs/4349563
City of Hot Springs - 2015
Preventive Maintenance Coordinator
Job Description Pay Grade 10
Exempt: No
Department: Preventive Maintenance Coordinator
Reports To: Fleet Service Director
Location: Fleet Service Office
Date Prepared: August 18, 2015
Date Revised: August 28, 2015
GENERAL DESCRIPTION OF POSITION
Compiles vehicle maintenance repair orders and computes parts and labor;
prepares and
maintains related records; prepares and presents reports on various
topics related to the work;
schedules, monitors and coordinates scheduled maintenance on vehicles;
inputs data to and
retrieves data from departmental computer system; ensures warranty and
recall work is
performed on vehicles; estimates and monitors vehicle accident repairs
and costs; acquires and
monitors City surplus equipment; monitors contract parts and labor
pricing; maintains
departmental timesheets; generates vehicle analysis and financial
reports; processes receipt of
goods as assigned; performs related work as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Administration of the documentation in the proprietary asset
tracking software database. This
duty is performed daily, about 25% of the time.
2. Coordination, processing and distribution of the preventive
maintenance schedule. This duty
is performed daily, about 10% of the time.
3. Accident documentation, estimating, negotiating, and ensuring proper
repair of damage to
city assets. This duty is performed daily, about 10% of the time.
4. Direct contact with insurance companies and Arkansas Municipal
League for insurance
claims. This duty is performed daily, about 10% of the time.
5. Receives cash, checks, and electronic payments from a variety of
sources and documents for
submittal to Finance. This duty is performed daily, about 10% of the
time.
6. Acquires and processes the sale of all City surpluses. This duty is
performed daily, about
10% of the time.
7. Creates and presents reports for all departments related to asset
management. This duty is
performed daily, about 10% of the time.
8. Assembles accident review committee packet for regular meetings.
This duty is performed
monthly, about 10% of the time.
9. Assist Department Head with analysis and financial information. This
duty is performed daily,
about 5% of the time.
10. Pulls records from time station program and enters into New World
payroll module. This
duty is performed weekly, about 10% of the time.
11. Maintains department filing system. This duty is performed daily,
about 5% of the time.
12. Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform
each essential duty
mentioned satisfactorily. The requirements listed below are
representative of the knowledge,
skill, and/or ability required.
EDUCATION AND EXPERIENCE
Knowledge of a specialized field (however acquired), such as basic
accounting, computer, etc.
Equivalent of four years in high school, plus night, trade extension, or
correspondence school
specialized training, equal to two years of college, plus 3 years
related experience and/or
training, and 1 to 6 months related management experience, or equivalent
combination of
education and experience.
COMMUNICATION SKILLS
Ability to effectively communicate information and respond to questions
in person-to-person and
small group situations with customers, clients, general public and other
employees of the
organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest,
commissions, proportions,
percentages, area, circumference, and volume. Abilit y to apply concepts
such as fractions,
ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS
Ability to solve practical problems and deal with a variety of known
variables in situations where
only limited standardization exists. Ability to interpret a variety of
instructions furnished in
written, oral, or diagram formats.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Arkansas driver's license and a clean driving
record.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
SOFTWARE SKILLS REQUIRED
Advanced: 10-Key, Alphanumeric Data Entry, Spreadsheet
Intermediate: Contact Management, Word Processing/Typing
Basic: Accounting, Database, Payroll Systems, Presentation/PowerPoint
INITIATIVE AND INGENUITY
SUPERVISION RECEIVED
Under direction where a definite objective is set up and the employee
plans and arranges
own work, referring only unusual cases to supervisor.
PLANNING
Considerable responsibility with regard to general assignments in
planning time, method,
manner, and/or sequence of performance of own work; may also occa
information, please see: https://www.arjoblink.arkansas.gov/jobs/4349563
City of Hot Springs - 2015
Preventive Maintenance Coordinator
Job Description Pay Grade 10
Exempt: No
Department: Preventive Maintenance Coordinator
Reports To: Fleet Service Director
Location: Fleet Service Office
Date Prepared: August 18, 2015
Date Revised: August 28, 2015
GENERAL DESCRIPTION OF POSITION
Compiles vehicle maintenance repair orders and computes parts and labor;
prepares and
maintains related records; prepares and presents reports on various
topics related to the work;
schedules, monitors and coordinates scheduled maintenance on vehicles;
inputs data to and
retrieves data from departmental computer system; ensures warranty and
recall work is
performed on vehicles; estimates and monitors vehicle accident repairs
and costs; acquires and
monitors City surplus equipment; monitors contract parts and labor
pricing; maintains
departmental timesheets; generates vehicle analysis and financial
reports; processes receipt of
goods as assigned; performs related work as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Administration of the documentation in the proprietary asset
tracking software database. This
duty is performed daily, about 25% of the time.
2. Coordination, processing and distribution of the preventive
maintenance schedule. This duty
is performed daily, about 10% of the time.
3. Accident documentation, estimating, negotiating, and ensuring proper
repair of damage to
city assets. This duty is performed daily, about 10% of the time.
4. Direct contact with insurance companies and Arkansas Municipal
League for insurance
claims. This duty is performed daily, about 10% of the time.
5. Receives cash, checks, and electronic payments from a variety of
sources and documents for
submittal to Finance. This duty is performed daily, about 10% of the
time.
6. Acquires and processes the sale of all City surpluses. This duty is
performed daily, about
10% of the time.
7. Creates and presents reports for all departments related to asset
management. This duty is
performed daily, about 10% of the time.
8. Assembles accident review committee packet for regular meetings.
This duty is performed
monthly, about 10% of the time.
9. Assist Department Head with analysis and financial information. This
duty is performed daily,
about 5% of the time.
10. Pulls records from time station program and enters into New World
payroll module. This
duty is performed weekly, about 10% of the time.
11. Maintains department filing system. This duty is performed daily,
about 5% of the time.
12. Perform any other related duties as required or assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform
each essential duty
mentioned satisfactorily. The requirements listed below are
representative of the knowledge,
skill, and/or ability required.
EDUCATION AND EXPERIENCE
Knowledge of a specialized field (however acquired), such as basic
accounting, computer, etc.
Equivalent of four years in high school, plus night, trade extension, or
correspondence school
specialized training, equal to two years of college, plus 3 years
related experience and/or
training, and 1 to 6 months related management experience, or equivalent
combination of
education and experience.
COMMUNICATION SKILLS
Ability to effectively communicate information and respond to questions
in person-to-person and
small group situations with customers, clients, general public and other
employees of the
organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest,
commissions, proportions,
percentages, area, circumference, and volume. Abilit y to apply concepts
such as fractions,
ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS
Ability to solve practical problems and deal with a variety of known
variables in situations where
only limited standardization exists. Ability to interpret a variety of
instructions furnished in
written, oral, or diagram formats.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Arkansas driver's license and a clean driving
record.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Not indicated.
SOFTWARE SKILLS REQUIRED
Advanced: 10-Key, Alphanumeric Data Entry, Spreadsheet
Intermediate: Contact Management, Word Processing/Typing
Basic: Accounting, Database, Payroll Systems, Presentation/PowerPoint
INITIATIVE AND INGENUITY
SUPERVISION RECEIVED
Under direction where a definite objective is set up and the employee
plans and arranges
own work, referring only unusual cases to supervisor.
PLANNING
Considerable responsibility with regard to general assignments in
planning time, method,
manner, and/or sequence of performance of own work; may also occa
Source : Masco Corporation
