Principal Clerk-Audit Department - City of Westfield

Principal Clerk-Audit Department GENERAL STATEMENT OF DUTIES AND
RESPONSIBILITIES: Position is responsible for providing accounts
payable, clerical, bookkeeping and customer service assistance for the
efficient and effective operation of the department. SUPERVISION: Works
under direct supervision of Assistant Auditor and Auditor, appointing
authority. May also receive supervision from other employees of
department as designated. ESSENTIAL DUTIES AND RESPONSIBILITES: The
essential functions or duties listed below are intended only as
illustrations of the various type of work that may be performed. The
omission of specific statements of duties does not exclude them from the
position if the work is similar, related, or a logical assignment to the
position. Prepares invoice input; verifies bills for accuracy and
appropriate authorization; data entry of accounts payable; organize
weekly vouchers and punch bills; verify and post Gas & Electric bills
for all city accounts; checks contracts for compliance; prepares
summaries of expenditures and balances in appropriations for warrant;
Posts bills; Prepares outgoing mail including typing envelopes/labels as
necessary. Sorts and distributes incoming mail. Verifies off-duty police
spreadsheet data from Police Department for submission to Collector and
Payroll Verifies unemployment commitments; Verify worker compensation
invoices; Create labels and maintain filing system; Archive records at
end of year and assist with record retention pursuant to state
regulations Handles Accounts Payable and warrant Maintains inventory of
office supplies; orders supplies and creates purchase orders. Responds
to inquiries whether via telephone or in person. Such other related
duties as required. OTHER ADDITIONAL REQUIREMENTS AND RESPONSIBILITIES:
Knowledge of bookkeeping with ability to apply such to everyday
activities. The ability to accurately calculate figures and to use basic
mathematical concepts in practical applications. EDUCATION AND
EXPERIENCE: High school diploma or GED and 1 year related work
experience or any equivalent combination of education and experience
which provides requisite knowledge, skills and abilities to perform the
essential functions of the job. SKILLS AND QUALIFICATIONS: Excellent
organizational, typing and data processing skills, proficient in the use
of personal computers and office software including word processing,
database, internet and spreadsheet applications. Working knowledge of
office and accounting software and machines. The work involves numerous
standardized practices, procedures, or general instructions that govern
the work and in some cases may require additional interpretation.
Judgment is needed to locate, select and apply the most pertinent
practice, procedure, regulation or guideline. Ability to communicate
effectively both orally and in writing; strong communication skills in
relaying important information and ability to deal appropriately with
other employees, department heads and City officials. Ability to
maintain confidential information. Ability to understand and follow
directions and take the initiative in completing assignments. Ability to
complete work under pressure while maintaining a high degree of accuracy
in accordance with work deadlines. Ability to follow departmental rules,
regulations, policies & practices in all aspects of job. The work
consists of the practical application of a variety of concepts,
practices and specialized techniques relating to a professional or
technical field. Assignments typically involve evaluation and
interpretation of factors, conditions or unusual circumstances;
inspecting, testing or evaluating compliance with established standards
or criteria; gathering, analyzing and evaluating facts. Ability to
proofread work. Ability to learn and efficiently utilize specific
software