Procurement Contract Administrator - Western & Southern Financial Group

Responsible for contracting management for low complexity business contracts (all contract administration duties). Contract management activity may be routine or non-routine and require development of specialized contract techniques/skills to accomplish business goals and objectives. Generally involves independent judgement and analysis that results in contract issue identification and resolution. Develops contract policies and procedure or assessment of required deviation from established norms. Acts independently with supervision, and makes routine decisions, escalating issues to manager when appropriate, and updates manager on a regular basis.

What you will do:

• Focuses on IT spend-category less complexed contracting. Maintains the contract management process for IT
• spend-category contracts. Serve as the point of contact for internal IT Vendor Relationship Owners (VRO's), formalizing communication between IT vendors and internal resources. Serve as a liaison between IT, Business Units and the Law Department using the CLM system. Reports IT SLAs and metrics via the contract management dashboard; regularly reviews internal and external SLAs to identify improvements. Reviews and report contract data for IT contracting activity.
• Focuses on the contract management process for all other high complex business spend-category contracts. Serves as the lead liaison between Finance, VROs IT Vendor Management (ITVM), Sourcing & Corporate Procurement (S&CP) and the Law Department using the CLM system (includes contract dispute resolution). Regularly review internal and external contract agreements to identify improvements.
• Manages contract data and reports for other spend-categories; keeping records and repositories up to date, with attention to detail and the ability to spot errors and inconsistencies. Manages quality control process for contracting activity. Reports all required contracting metrics via the contract management system.
• Verifies implementation of Sourcing & Spend-Category Specialist's sourcing and spend-category management strategies and procurement policy compliance that small and large spend-dollar procurement contracts are executed by partner within BUs and vendors to ensure that contracts are fully leveraged. Validates implementation of Purchasing Agent, Purchasing Agent II and spend-category management strategies and procurement policy compliance for low complex contracts.
• Assists with the RFX process, guidance with the contracting process, successful contract management and communication.
• Assists with ongoing process of contract management best practices and operational efficiency; maintaining the contract management process for low complex business spend-category contracts. Assists in identification, development and implementation of contract policies, processes and procedures. Implements contract policies and processes.
• Assists with the RFX process, guidance with the contracting process, successful contract management and communication. Reviews low level in complexity routine vendor solicitations and contract modifications. Analyzes less significant contract special terms/conditions to ensure compliance with Law and policy. Manages contract change control processes and automated workflows.
• Works with most common goods and services contracts (Lump Sum Contract for one determined price for all work done, Unit Price Contract, Cost Plus Contracts and Time and Materials Contract) and others of low level complexity. Assists in communication with Law, Finance, and VROs for resolution of contract issues and disputes.
• Provides contractual guidance to VROs for appropriate SOWs; assists in negotiation strategies and tactics on complex contractual issues. Assists in negotiation strategies and tactics on low complex contract issues and provides contracting guidance to IT Vendor Management Specialist, Purchasing Agents and VROs for appropriate agreements and/or contracts. Assists in new business pursuit and associated contract strategy.
• Performs other duties as assigned
• Complies with all policies and standards

• Bachelor's Degree From an accredited college or university in Business Administration, Procurement and/or Supply Chain Management, Economics or Finance (Preferred)
• Typically requires 2-5 years' experience in procurement contract lifecycle management with the ability to work to draft low-complexity, routine contractual instruments. (Required)
• Proven experience as a procurement and supply chain management professional demonstrated thorough knowledge of functional methods and procedure. Cite examples of commonly used methods. (Required)
• Proven experience with contract preparation/evaluation/review, specialized procurement business code of ethics, research/analytical capabilities, procurement and contract law Contract Law, Uniform Commercial Code (UCC), Trade Restraint and Price Discrimination). (Required)
• Demonstrated experience effectively handling customers and providing excellent service. (Required)
• Proven experience establishing and maintaining effective working relationships with suppliers, internal team members an customer; providing excellent customer service. (Required)
• Proven strong analytical skills acquired through hand-on experience identifying and quantifying problems and providing effective resolution. Ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format. Ability to continuously define problems, collect or interpret, data, establish facts and draw valid conclusions.
• Proven independent judgement and creativity applied to resolution of contract and supplier management issues.
• Cite examples of commonly used methods.
• Demonstrated knowledge of techniques typically used for generating procurement/acquisitions specifications. Cite examples of typical techniques.
• Demonstrated attention to detail and excellent organization skills.
• Demonstrated ability to handle multiple tasks. Organizes and coordinates multiple projects/assignments simultaneously and completes assigned tasks accurately and a timely basis, while maintaining a calm and professional demeanor. Cite examples of handling difficult situations effectively while maintaining high volume of work.
• Proven ability to foster and build relationships and work with diverse VROs. Demonstrated ability to work in a cross-functional team environment.
• Demonstrated strong team orientation and excellent interpersonal skills while interacting in a team atmosphere. Flexible and adaptable when dealing with change.
• Demonstrated general understanding of the business case analysis and an appreciation of financial/analytical issues and profit loss implication.
• Working knowledge of spreadsheet, word processing applications and commonly used eProcurement, vendor risk and contract life cycle management systems (PeopleSoft, Procure Plus, GEP, Jaggaer, etc.).
• Certified Professional Contract Manager (CPCM) or Certified Purchasing Professional (CPP) or Certified Purchasing Manager (C.P.M) preferred within 1 year of hire.

Work Setting/Position Demands:

• This position works in an office setting and remains continuously in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings. Performs substantial movement of wrists, hands and finger for continuous computer work. Extended hours required during peak workloads or special projects.

Travel Requirements:

• None