Procurement Contract Administrator - American Heart Association

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has a phenomenal opportunity for a Procurement Contract Administrator in our Procurement Department, based at our National Headquarters in Dallas, TX.

This position will work in a hybrid setting (in office approximately 1-2 days a week and as needed) in our Dallas, TX. office.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

This individual will lead assigned procurement contract activity including those with moderate to high risk to business units. You will collaborate with multiple levels of professionals in review and preparation of purchasing contract documents.

• Review and process requests for supplier contracts through the organization’s contract management system; ensure project scope and services are accurately defined and  contractual terms and conditions align with appropriate regulations and corporate policies
• Be the point person as needed for communication with Legal and business teams for resolution of supplier contract issues and requirements.
• Lead contract modifications and change orders in support of business unit requirements, as well as all other aspects of day-to-day contract administration
• Provide support to internal business teams and staff on procurement/legal policies and procedures; train and develop business unit staff to submit contract requests and required documentation
• Conduct supplier sourcing in either a lead of support function, assist department project managers in the preparation of specifications, scopes of work for sourcing activities, including Requests for Proposal;
• Perform tasks with a high level of internal customer service to provide business teams accurate guidance for procurement actions
• Lead supplier relationships including conducting performance reviews
• May make recommendations to management regarding procurement methods, scope and terms of supplier agreements.

Want to help get your resume to the top?  We are looking for your expertise in the following areas.

Qualifications

• Bachelor’s degree in supply chain management, Business Administration, Finance, Material Management, Economics, or a related discipline.
• Three (3)+ years’ experience in purchasing of services, supplier contract administration, contract development/reviews, project management and supply management in a corporate environment.
• Requires knowledge and experience with supplier contract processes
• Ability to oversee multiple projects and collaborate with internal stakeholders and suppliers.
• Excellent communication skills, both written and verbal.
• Experience with MS Office, Sharepoint, enterprise financial software (preferably Oracle Fusion), source to procurement software and contract management software.
• Knowledge of placing supplier contracts under Government grants.

Preferred Experience:

• Professional certification such as C.P.M., CPSM, CPCM, CFCM or other affiliated certification.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.This position not a match with your skills?  Click here to see other opportunities.

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities