Procurement Contract Specialist 24-00608 - Alura Workforce Solutions

Position
Procurement Contract Specialist
(Public Works/Municipality Experience Required)

Description
Ignite your career as a Procurement Contract Specialists II! Dive into the realm of the most challenging, high-stakes procurements, shaping multi-year, multi-departmental contracts for professional services and more. As the advanced leader in the Buyer class series, you'll provide technical supervision and training, steering the Procurement team to new heights. Collaborate with departments on equitable solicitation processes, negotiations, and major contract implementations. Your expertise will be pivotal in reducing risk exposure and ensuring compliance with industry standards, legalities, and regulations.
 

1.    Perform all end-to-end procurement-related activity, planning, evaluation of proposals, negotiation of contract terms and conditions and renewals; recommends a wide range of awards to the Procurement Supervisor and Manager

2.    Prepare a large variety of complex, and/or innovative requests for proposal and/or bid, which are responsive to needs.

3.    Provide recommendations to internal departments for developing and defining contract/bid specifications; analyze and determine the most appropriate contract types to reduce s exposure to risk; develop and issue Solicitations such as Requests for: Proposals, Bids, Quotations, and Qualifications; Lead solicitation evaluations, and draft standard and non-standard contracts, amendments, and other forms of agreements.

4.    Lead negotiation of contracts terms and conditions between company and contractors; ensure ethical procurement practices are followed; advise departments on the type, form, and context of the final contract negotiated; contract management, records management, materials management, and mediate disputes, as assigned in an attempt to each equitable agreement.

5.    Compose clear and concise reports, recommendations, and correspondence.

6.    Perform market research, complex price analyses to support major procurement buys subject to public procurement compliance policies.  

7.    Recommend and chair process improvement opportunities related to procurement and supply problems, chair process improvement efforts.

8.    Ensures that all outcomes deliberated with internal and external customers are fair, and reasonable, and within the law.

9.    Reviews Board Letters and related supplemental paperwork in support of contracts for the Board; provide reports, on bid outcomes, correspondence, and memoranda 

10. Receive, research, and assist Legal with public requests according to the California Public Records Act (California Government Code §§. 7920 et seq.).

11. Review Procurement requests to facilitate procurement use case discussions with stakeholders and development of the strategic procurement plan. 

12. Identify contract risks and vendor performance gaps, and present corrective action plans to stakeholders and procurement leaders for review. 

13. Initiate and lead procurement discussions with partnering departments to address budgetary, compliance, and legal related topics.

14. Strategically source new vendors and cooperative organizations to drive highly competitive public solicitations and cost savings opportunities.

Requirements

• Four (4) years of procurement and contracting experience in a Procurement Department or Agency, which included contract negotiation.
• In lieu of the required Bachelor's degree one (1) of the following scenarios will be accepted:
• A minimum of two (2) years of additional relevant work experience and an associate degree from an accredited institution is required.
• This experience is in addition to the minimum years listed in the Experience Requirements above.
• If an associate or bachelor's degree is not possessed, then a minimum of four (4) years additional relevant work experience is required.
• Current and extensive knowledge of procurement methods, procedures, automated purchase requisition and contract management systems
• Contracting principles including RFP/RFQ preparations, Public Works, contract negotiation, contract law and/or basic financial analysis

Additional Information
Full-Time, Contract 
6-Months, or longer. 


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