Procurement Specialist - Sac and Fox Tribe of Iowa

TITLE: Procurement Specialist DEPARTMENT: Fiscal

CLASSIFICATION: Exempt

DUTIES & RESPONSIBILITIES:

• Develop solicitations and related functions for the procurement solicitation process including scope, pre-qualifying vendors, evaluation process, contract review, negotiation, execution, and administration.
• Investigate and review National, State, and Cooperative bidding contracts for participation opportunities.
• Develop, communicate, and implement purchasing strategies, policies, and processes to increase effectiveness and efficiency across the Tribal Departments.
• Coordinates purchasing activities across departments.
• Negotiate vendor and supplier contracts based on Tribal policies and procedures.
• Coordinate ordering of equipment and supplies via Federal, State, and Tribal rules and regulations.
• Coordinate with program directors regarding program/grant initiatives that require support from Purchasing and Procurement.
• Coordinate with Facilities department and program directors on a vehicle replacement cycle, including scoping after-market products.
• Perform administrative duties such as review credit applications received, provide Form W-9, and Sales & Use Tax Exemption certificates when requested, perform debarment and IRS verification checks for new vendors, update addresses as needed.
• Review annual Accounts Payable data for Form 1099 reporting. Ensure amounts being reported are correct and make corrections as needed.
• Maintain list of approved purchase for in-store purchasing accounts.
• Review purchase orders submitted over $2,000.00 for compliance with Tribal approved purchasing and procurement policies and procedures.
• Maintain and manage all travel.
• Perform other duties as assigned.

QUALIFICATIONS:

• Bachelor's Degree required and at least 3 years of experience involving purchasing, procurement and travel or an equivalent combination of education and experience.
• Working knowledge of standard procurement and contract procedures.
• Customer services skills/experience.
• Strong written and verbal communication skills.
• Analytical skills, ability to organize, prioritize, and perform multiple tasks.
• Experience in Abila MIP and Microix Software.

SUPERVISION: Will be supervised by the Comptroller

SALARY LEVEL: Annual salary range: $45,136 - $70,678

Applicants will be required to submit to a background check and to a pre-employment drug test.