Procurement Technician - Axle
Hamilton, MT
About the Job
(ID: 2024-7053)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a Procurement Technician to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Allergy and Infectious Diseases (NIAID) located in Hamilton, MT.
Benefits We Offer:
- 100% Medical, Dental & Vision Coverage for Employees
- Paid Time Off and Paid Holidays
- 401K match up to 5%
- Educational Benefits for Career Growth
- Employee Referral Bonus
- Flexible Spending Accounts:
- Healthcare (FSA)
- Parking Reimbursement Account (PRK)
- Dependent Care Assistant Program (DCAP)
- Transportation Reimbursement Account (TRN)
Overall Position Summary and Objectives
Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute of Allergy and Infectious Diseases (NIAID). The primary objective is to provide services and deliverables through performance of support services.
Deliverables:
- Work products and documents related to maintaining purchase card files. collecting invoices, obtaining receiving, following up on issues and/or problems. - Ad-Hoc
- Work products and documents related to the providing excellent customer service. - Ad-Hoc
Work Details:
Assist Purchasing Agents with follow up calls to vendors to clarify various questions pertaining to invoices, ACH information, IPP invoicing issues, and discrepancies in shipments and receiving documents. 1
Edit and format procurement documents, correspondence and memos. 2
- CPARs final contract report (if applicable). 3
- Assists in the preparation and verification of contracts and associated documentation to prepare a complete contract package.
- Check submitted documents for completeness and compliance with regulations and policies.
- Ensure that all files are complete and in order and final payment has been made before closing out. Validates receipt of requested items by reviewing packing slips.
- Ensure the resolution of unpaid invoices by researching missing and incomplete orders. Enters data into automated tracking and reporting systems.
- Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.
- Maintains invoice reporting logs.
- Run Invoice on Hold reports daily to ensure invoices are paid timely. Resolves invoice problems in coordination with the purchasing agent or contracting officers.
- Create and distribute closeout modifications.
- Document purchasing files with receiving documentation.
- Perform purchase order closeout by ensuring final payment is made and all files are complete.
- Document file procurement in purchase orders.
- Enter FPDS reporting for modifications/closeouts in accordance with regulations.
- Assist other staff members proactively, as required or requested.
- Maintain all purchase order files, ensuring all documentation is included (both current and closed.)
- Ensure files are complete and all required documents are included (Invoices, receiving documentation, FPDS record for all modifications (administrative/closeout), FTE confirmed received emails, PRISM Closeout documentation, NVision ACQ 40 Report, Funding Approvals, all communications containing pertinent information, file management and clean-up in SAFE MP and AMP.
1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
Minimum Education
Associate
Additional Qualifications:
Certifications & Licenses:
- High School Diploma or Equivalent
Field of Study:
- Less Than a Bachelor's Degree
Software:
- Microsoft Office Suite (Word, Excel, PowerPoint)
Skills:
- Deliverable Review and Acceptance
- Invoice Management
- Provide timely, professional customer service through communications that are clear, concise, correct, and positive in tone.
Disclaimer:The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com