Procurement & Warehouse Manager at Flower City Habitat for Humanity Office

REPORTS TO: Construction Director

WORK WEEK: Primarily Monday through Friday. Occasional Saturday or Special Events

PAYROLL STATUS: Non-Exempt, Full time.

OVERVIEW: Greater Rochester Habitat for Humanity is seeking a highly independent, results-oriented Procurement and Warehouse Manager to oversee our construction warehouse, procure construction materials, arrange material delivery to warehouse and build sites, and coordinate sub-contractors. Greater Rochester Habitat aims to face housing challenges in a holistic way by engaging community members, improving neighborhood conditions, and performing home repairs.

Successful Greater Rochester Habitat for Humanity team members share the following characteristics:

• Believe in a hand up, not a handout for those underserved working to better their future
• Possess a go above and beyond attitude.
• Thrive on constructive feedback and have a high level of integrity.
• Are creative problem solvers that work across teams.

GENERAL JOB DESCRIPTION: The Procurement and Warehouse Manager for Greater Rochester Habitat for Humanity (GRHFH) will oversee the procurement, coordination, scheduling, and management of construction material and subcontractors to support the field staff. This person will also serve as an ambassador for the mission of Habitat for Humanity by demonstrating the core values of integrity, respect, teamwork, and continuous improvement. The individual is responsible for proper adherence to GRHFH purchasing policies and procedures.

PRIMARY RESPONSIBILITIES:

Procurement and Inventory Control:

• Develop relationships with key suppliers to improve availability and reduce the total cost of materials.
• Construction material ordering and coordination for all job sites.
• Implement an organized warehouse layout and tracking system and improve over time.
• Enhance and improve GRHFH construction materials control system.
• Maintain overall inventory levels utilizing Just in Time methodology.
• Ensure materials and resources are accounted for and used effectively.
• Manage all supply chains.
• Ensure construction sites have all necessary materials for each build day.
• Follow construction schedules and alert any obstacles or issues that may interfere with the plan.
• Maintain inventory accuracy.
• Ensure completion and timely reporting of all relevant paperwork, including accurate accounting of materials.
• Perform material cost analyses.

Warehouse Management:

• Receive deliveries, perform stocking functions, disburse materials, manage inventory.
• Ensure the warehouse is free of potential hazards and risks and meets or exceeds all OSHA requirements.
• Ensure warehouse, materials, and tools are secure from theft.
• Lead volunteer teams in warehouse management and material distribution.

Construction Coordination:

• Help maintain scope of work, budget, and timeline for each building project.
• Solve problems efficiently to maintain forward progress on complicated projects.
• Identify and document issues and opportunities and communicate with Construction Director.

SECONDARY RESPONSIBILITIES:

• New building products/best practices research.
• Assist in special projects (special event days, annual fundraising events etc. as required).
• Build community relationships with vendors, volunteers, and homeowners.
• Share knowledge and best practices for continual improvement of operations.
• Work collaboratively in a team environment with other construction personnel.
• Execute other duties as directed.

Benefits

Our organization is only as strong as our team, and so we care deeply about our employees' wellbeing. We offer a competitive benefits package featuring paid time off, holidays, employer contributions to health plans and retirement accounts, along with various other benefits detailed below. (some benefits do not apply to part-time or temporary employees)

Stay Healthy

• Medical Insurance Plans available, with a choice of four plans including:
• One traditional co-pay health plan
• One hybrid health plan
• Two high-deductible health plans (HDHPs), each eligible for a generous employer contribution to health savings account
• Dental Insurance Plan available, covering preventative care, basic and major services.
• Vision Insurance Plan available, covering annual exams, lenses, contacts, and frames.

Coverage for all health plans is available for spouse, domestic partner, and/or eligible dependent

• Employee Assistance Program (EAP): A robust 24/7 total wellbeing EAP complete with counseling referrals, virtual concierge services, financial and legal consultations, and other resources.

Plan for the Future

• 401(k) retirement plan with company match
• Health Savings Accounts for qualifying HDHPs (with $1600 employer contribution)
• Short-term and long-term disability insurance at no cost to the employee
• Life insurance and AD&D insurance at no cost to the employee
• NYS Paid Family Leave

Take a Break

• Paid Time Off (PTO) includes vacation and sick time, and accrues at these rates:
• 1st year of employment: 12 days per year
• 2nd through 4th year: 20 days per year
• 5th through 9th year: 25 days per year
• 10th year and beyond: 30 days per year
• Twelve paid holidays to celebrate: New Year's Day, Martin Luther King Jr. Day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous People's Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, and Christmas Day
• Volunteer Time Off (VTO): Additionally, we find value in each of us making our own positive impacts in our communities. We will pay you to volunteer one day or two half-days per year to get involved and make a difference!

REQUIREMENTS:

• 2 years' work experience in the construction field, or the equivalent combination of education and experience.
• Experience in supplier development.
• Thorough knowledge of construction materials, methods, and safety protocols.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences (donors, volunteers, subcontractors, staff, and homeowners).
• Excellent organizational and anticipatory skills and personally act on same as need arises.
• Working knowledge of MS Outlook, Word, and Excel.
• Ability to safely handle residential construction power tools.
• Ability to safely operate a construction vehicle (pickup truck or similar).
• Current CPR/First aid certification preferred (offered)
• Current Forklift Certification preferred (offered)
• Valid and insurable NYS driver's license required
• Previous Habitat for Humanity or similar experience is a plus.

PHYSICAL REQUIREMENTS:

• Ability to work outdoors on active construction sites in all weather conditions and in a warehouse environment.
• Ability to regularly move material of 10-35 pounds across even and uneven surfaces using appropriate lifting/carrying equipment; occasionally move material of 75+ pounds.

OTHER DETAILS:

• Supply resume, cover letter, two professional and two personal references with contact information
• Job applications will be accepted until the position has been filled.

Compensation details: 22.75-28.25 Hourly Wage

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