Production Coordinator - Omni Retail Enterprises, LLC

OMNI Retail Enterprises operates a lifestyle portfolio of digital storefronts and communities including home decor, apparel, health & wellness products, fitness & educational programs and more. Its goal is to support consumers through various life stages by providing unparalleled products and services to millions of consumers around the globe. Through the process of developing best in class commerce, content and community efforts, OMNI’s goal is to create solutions for everyday shoppers while harnessing the power of connection. 

Our Production Coordinator will live on the marketing and creative team and operate Omni production scheduling. Video production is a large part of what helps bring Omni’s brands to life and is crucial to the success of building content-forward strategies. This role is equal parts operations and creative, with the main responsibilities lying in pre-production processes, on-set production tasks, and postproduction timeline ownership.  This role should come with a basic understanding of the full video production process soup-to-nuts, including talent and crew booking, shoot coordination, knowledge of video and audio equipment, and working with additional vendors such as stylists, hair and makeup artists.   

Key Responsibilities: 

• Schedule video and photo shoots as needed by brand, including but not limited to securing location, crew, talent and additional staffing  

• Coordinate budget approvals with Head of Marketing and Creative Operations 

• Collect and submit vendor information for contracts; including talent contracts, location releases, and crew contracts  

• Collect and submit vendor information for payments; including talent, location, crew, stylists and makeup artist payments  

• Research required permits should shoots require public filming  

• Create mood boards, look books and partner on run of shows for Creative Director approval and walkthrough with vendors prior to shoot  

• Attend brand shoots and ensuring mood board and look books are executed based on pre-production meetings and strategy  

• Serve as brand representative onsite at shoots, attend crew call times, liason between onset team and internal stakeholders 

• Provide photographers and videographers with export links, oversee export process 

• Conduct content review sessions with project owners prior to approving top selects 

• Own internal file management including logging content 

• Format files as needed, following company file naming convensions and taxonomy with precision 

• Maintain company props needed for shoots by brand, including but not limited to apparel, product and equipment  

• Coordination and transport on site production catering as needed with production crews 

Experience and Qualifications:  

• 2-3 years production, film and creative services 

• Associate’s degree in film and video production or a related field 

• Previous experience in video and photo production coordination 

• Industry knowledge of talent, crew and support staffing  

• Excellent organization skills and ability to hit hard deadlines  

• Excellent communication skills required 

• Ability to work with brand leaders to bring visions to life 

• Willingness to spend 8-10 hours on set, pending shoot requirements  

• Eagerness to further production experience and learn producer etiquette 

• Ability to have a “critical eye” and offer creative feedback and solutions