Production Specialist - FREEMAN
Philadelphia, PA
About the Job
Position Overview:
The Production Specialist works closely with project teams to implement and execute strategic and tactical fulfillment of global virtual experiences and in-person events. This position executes assigned project tasks independently and will have latitude to solve complex project issues and present solutions to the internal team. This position proactively manages program elements, and regularly communicates with clients, project team members (e.g., Account Directors, Producers, Technical Directors, Finance, etc.), other Sparks divisions, contingent resources, suppliers, and venue contacts.
Responsibilities:
+ Contribute to all aspects of virtual and in-person event experiences including the planning and execution of events, general sessions, breakouts, digital platforms, exhibits, trade shows, special and ancillary events, and experiential activations.
+ Work with cross-functional project teams on planning, execution and post event reporting, and presentations for sold projects.
+ Project scope responsibilities may include: support for the management of project resources, compiling detailed event project plans, workflows and timelines for each event, creation and distribution of team call agendas and notes, documentation of project areas, onsite/virtual staffing management, signage and graphics development, speaker and presentation design management, video production, audio visual production, digital platform build out and management, talent identification and management, scenic design and build management, and contingency planning.
+ Support Producers in the on-boarding process of contingent talent, supplier set-up, PO creation, invoice processing/follow-up and final project reconciliation.
+ Support project lead in managing the financial reporting by ensuring all data meets company compliance criteria and profit margins goals, reconcile invoices, final cost reporting, and capture of cost savings.
+ Schedule necessary project team meetings or sub-meetings, develop and distribute the meeting agenda, facilitate the meeting, and report out on notes and actionable items.
+ Support third-party invoice/expense tracking and final reconciliation. Develop and tracks project schedules, agendas, and show flows as needed.
+ Maintain and update all workstream applications including Box folders, Google Drive, spreadsheets, decks, documents, etc.
+ Assist in managing all logistics for in-person and virtual event preparation and execution including the shipping of event supplies, product, and collateral to and from event locations.
+ Create post-event debriefs and propose opportunities for change and improvement to stakeholders.
+ Oversee departmental processes while being proactive.
+ Perform other duties as assigned and maintain consistent and thorough communication with all parties involved.
Qualifications:
+ Bachelor degree or equivalent combination of education and experience.
+ A minimum of 2 years of experience in the in-person event space.
+ Experience in managing vendors, people, equipment, and timelines.
+ Ability to quickly recognize or anticipate problem areas and quickly develop solutions.
+ Flexible, self-motivated, energetic, and uses time productively and efficiently.
+ Strong and proficient skills with Microsoft Office tools such as Excel, Word, and PowerPoint.
+ Motivated to learn digital platforms for virtual events.
+ Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details.
+ A strong attention to excellent customer service with proven written and verbal communication skills is preferred.
+ Ability to operate in a fast paced environment.
+ Strong attention to detail, a postive attitude and a team player.
+ Work hours are typically Monday through Friday; extended business hours and weekends will be required.
+ Must be able to travel up to 25% domestically with some international travel possible.
Company Overview:
Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world.
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
_Sparks, a Freeman company, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
The Production Specialist works closely with project teams to implement and execute strategic and tactical fulfillment of global virtual experiences and in-person events. This position executes assigned project tasks independently and will have latitude to solve complex project issues and present solutions to the internal team. This position proactively manages program elements, and regularly communicates with clients, project team members (e.g., Account Directors, Producers, Technical Directors, Finance, etc.), other Sparks divisions, contingent resources, suppliers, and venue contacts.
Responsibilities:
+ Contribute to all aspects of virtual and in-person event experiences including the planning and execution of events, general sessions, breakouts, digital platforms, exhibits, trade shows, special and ancillary events, and experiential activations.
+ Work with cross-functional project teams on planning, execution and post event reporting, and presentations for sold projects.
+ Project scope responsibilities may include: support for the management of project resources, compiling detailed event project plans, workflows and timelines for each event, creation and distribution of team call agendas and notes, documentation of project areas, onsite/virtual staffing management, signage and graphics development, speaker and presentation design management, video production, audio visual production, digital platform build out and management, talent identification and management, scenic design and build management, and contingency planning.
+ Support Producers in the on-boarding process of contingent talent, supplier set-up, PO creation, invoice processing/follow-up and final project reconciliation.
+ Support project lead in managing the financial reporting by ensuring all data meets company compliance criteria and profit margins goals, reconcile invoices, final cost reporting, and capture of cost savings.
+ Schedule necessary project team meetings or sub-meetings, develop and distribute the meeting agenda, facilitate the meeting, and report out on notes and actionable items.
+ Support third-party invoice/expense tracking and final reconciliation. Develop and tracks project schedules, agendas, and show flows as needed.
+ Maintain and update all workstream applications including Box folders, Google Drive, spreadsheets, decks, documents, etc.
+ Assist in managing all logistics for in-person and virtual event preparation and execution including the shipping of event supplies, product, and collateral to and from event locations.
+ Create post-event debriefs and propose opportunities for change and improvement to stakeholders.
+ Oversee departmental processes while being proactive.
+ Perform other duties as assigned and maintain consistent and thorough communication with all parties involved.
Qualifications:
+ Bachelor degree or equivalent combination of education and experience.
+ A minimum of 2 years of experience in the in-person event space.
+ Experience in managing vendors, people, equipment, and timelines.
+ Ability to quickly recognize or anticipate problem areas and quickly develop solutions.
+ Flexible, self-motivated, energetic, and uses time productively and efficiently.
+ Strong and proficient skills with Microsoft Office tools such as Excel, Word, and PowerPoint.
+ Motivated to learn digital platforms for virtual events.
+ Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details.
+ A strong attention to excellent customer service with proven written and verbal communication skills is preferred.
+ Ability to operate in a fast paced environment.
+ Strong attention to detail, a postive attitude and a team player.
+ Work hours are typically Monday through Friday; extended business hours and weekends will be required.
+ Must be able to travel up to 25% domestically with some international travel possible.
Company Overview:
Sparks is a live + digital brand experience agency. We specialize in creating connection–-real human connection–-onsite, online or anywhere. Through a mix of sound strategy, breakthrough creative and flawless execution, we create memorable trade show exhibits, live and virtual events, brand activations, retail stores, corporate environments and other immersive experiences that deepen relationships, inspire action, and build trust--and we do it all over the world.
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
_Sparks, a Freeman company, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
Source : FREEMAN
