Program Assistant - University of California - San Francisco

Program Assistant







Graduate Med Science Unit




Full Time




80690BR


Job Summary


In consultation with the Medical Scientist Training Program (MSTP) Program Manager, the MSTP Program Assistant uses professional concepts to coordinate, track and report student progress and assist with event coordination and logistics.

The MSTP Program Assistant applies professional Student Services concepts, provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.

The MSTP Program Assistant involves a range of student services duties and responsibilities for an academic department. Provides assistance to the program manager, faculty directors, faculty, and students in recruitment, admissions, student orientation and events, and related programs.

The position must be able to work independently and will report to the MSTP Program Manager. MSTP is a dual degree (MD/PhD) training program with approximately 100 students and works collaboratively with 9 PhD programs and the UCSF School of Medicine. The incumbent will assist the Program Manager with day-to-day operations including support to admissions & recruitment, courses, curricular events such as journal club and seminars, student tracking, training grant, event planning, reimbursements and program listservse, contact lists and websites.



The final salary and offer components are subject to additional approvals based on UC policy.Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $29.05 - $53.50 (Hourly Rate).To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Graduate Medical Sciences Unit (GMU) provides centralized financial management, reporting and oversight over the Biomedical Sciences (BMS) Graduate Program, the Developmental Stem Cell Biology (DSCB) Graduate Program, the Neuroscience Graduate Program, the Medical Scientist Training Program (MSTP), the PROPEL Post-Baccalaureate Program and the CIRM Training Program.


Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum of 1 year of administrative experience
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, and UCSF and external vendors.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, faculty and students verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
  
  
  Preferred Qualifications
  
  
  • Knowledge of common University-specific computer application programs.
  • Knowledge of department, organization, and University policies, procedures, and directives.
  • Knowledge of department and school / college general and major course requirements.
  • Prior experience with undergraduate or graduate level curricular affairs
  • Prior event planning experience
    
    
    About UCSF
    
    The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
    
    
    Pride Values
    
    UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
    
    In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
    
    Join us to find a rewarding career contributing to improving healthcare worldwide.
    
    
    Equal Employment Opportunity
    
    The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
    
    
    Organization
    
    Campus
    
    
    Job Code and Payroll Title
    
    004263 ADMIN OFCR 2 CX
    
    
    Job Category
    
    Administrative Support
    
    
    Bargaining Unit
    
    Teamsters Local 2010 - Clerical and Allied Services Unit (CX)
    
    
    Employee Class
    
    Career
    
    
    Percentage
    
    100%
    
    
    Location
    
    Hybrid, Parnassus Heights (SF)
    
    
    Shift
    
    Days
    
    
    Shift Length
    
    8 Hours
    
    
    Additional Shift Details
    
    Monday-Friday 8:00 AM-5:00 PM