Program Assistant - EDvance

Timebase: Full-time

Location: Remote, Partial In-Person (EDvance operates on a PST daily schedule)

Type of Position: Hourly, Non-Exempt, TEMPORARY

Level of Position: Professional

Reports to: Associate Vice President of Early Childhood Studies

EDvance College (EDvance) is a leading accredited, non-profit institution of higher education, committed to addressing the global demand for high-quality early childhood educators (ECE). Our mission is to create a dynamic ecosystem of teachers, leaders, and change agents who work towards transforming society for the better. We strive to provide an academic experience grounded in real-world, relevant issues to develop academically well-rounded, equity-focused, and self-determined leaders. Our affordable, inclusive, and dynamic ECE curriculum combined with unparalleled support services empower our students to attain their BA degree and succeed in their career advancement.

EDvance College is a revolutionary redesign of the higher education experience that reimagines a world in which higher education facilitates the development of agency and full potential in individuals and communities. Current trends in workforce development such as more college students identifying as adult students with families or employment related responsibilities and graduation outputs demand a new way of thinking and addressing the needs of a critical and diverse educator population. EDvance College students graduate with the skills and confidence to act as critical, culturally aware change agents in our society and become high-quality teachers who have strong critical thinking, communication, and teamwork skills to lead and collaborate within the classroom and school setting. We are looking for dynamic team members who share our passion for innovation and a commitment to creating equitable solutions that address the needs of underrepresented groups.

Positions at EDvance College are contingent upon grant funding. As such, this position is temporary and may conclude based on the availability of funds and project feasibility.

MISSION for PROGRAM ASSISTANT

The EDvance College Program Assistant is responsible for supporting the efficient and effective operation of the Academic Affairs Department, supporting three leaders in the daily operations of the department. This includes but is not limited to, grant management, facilitating communication within the institution, scheduling meetings, organizing events, arranging travel, and providing comprehensive administrative support. Through meticulous organization, clear communication, and proactive assistance, this position aims to contribute to the smooth functioning and success of our organization's initiatives and goals.

The ideal candidate will have experience supporting leaders in a fast-paced, remote environment, organizing multiple projects and priorities, navigating Canvas (as a user or admin). Strong organizational, critical thinking, communication, and problem-solving skills are essential for success in this role.

ROLES AND RESPONSIBILITIES

• Manage daily priorities for the Academic Affairs leadership team including the VP of Early Childhood Studies, Chief Academic Officer, and Chief Innovation Officer
• Schedule and coordinate interviews with candidates in the academic affairs department
• Support faculty with Canvas, GoReact, Box, Google Workspace
• Take notes and follow up on action items as needed during ongoing team meetings.
• Assist in the day-to-day administrative tasks including scheduling, coordination, and managing the logistics for various academic events and conferences
• Handle reimbursements and financial transactions related to program activities, ensuring compliance with funding requirements
• Oversee the planning, implementation, and tracking of program-specific projects

QUALIFICATIONS

Required Qualifications:

The minimum education, experience, or other background required to be considered eligible to apply for, or otherwise perform the duties of the position being applied for. Candidates must meet all required qualifications to be eligible for employment.

• Bachelor's degree in early childhood education or related field
• One year experience as an administrative assistant or office manager
• Proficient in using office software, including Google Workspace, Slack, Microsoft Office Suite, Canvas, and scheduling/calendar tools.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Attention to detail and high level of accuracy in work.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
• Professional demeanor and the ability to interact with internal and external stakeholders in a courteous and professional manner.

A background check (may include: employment and education verification, criminal records, civil records, professional licenses, credit and sex offender registries, as position requires). Failure to satisfactorily complete the background check and pass the criminal portion of the check may affect employment eligibility as it relates to the job specific duties listed below:

• Handle reimbursements and financial transactions
• Assist in the day-to-day administrative tasks including scheduling, coordination, and managing the logistics for various academic events and conferences involving employee addresses and personal information.

Desired Qualifications:

• Additional education or certification in office administration
• 2 years experience in early childhood education
• Familiar with permit requirements and California ECE work requirement

THE EDVANCE CULTURE

At EDvance College, we believe in creating a culture of collaboration, inclusivity, and student-centeredness. Our core values reflect our commitment to excellence and our dedication to fostering a supportive community for all members of our community:

• Student-centeredness: We place our students at the center of everything we do, prioritizing student learning and outcomes above all.
• Reflect to evolve: We are committed to evidence-based continuous improvement, reflecting on what works, what doesn't work, and making sensible adjustments.
• Passion for student success: Our work is fueled by a deep and genuine passion for supporting our students and helping them achieve their goals.
• JEDI+B values: We foster a diverse and inclusive community that values and respects all individuals.
• Everyone helps regardless of position: We value a can-do attitude and willingness to pitch in and help out, no matter how small the task or how big the position.
• Attention to detail: We strive for excellence in all aspects of our work, valuing attention to detail and a commitment to quality.
• Growth mindset: We believe in failing fast and learning from our failures, welcoming feedback as a critical tool for improvement.
• Holistic approach: We value a holistic approach to our work, understanding both the big picture and the details-we focus on the forest and the trees in everything we do.
• Flexibility: We value team members who are able to pivot comfortably in response to changing needs and priorities.
• Accountability: We take responsibility for our actions and hold ourselves and others accountable in a supportive and compassionate manner.
• Direct communication: We value direct, honest, yet caring communication, turning towards each other directly rather than turning away from each other in difficult situations.
• Flexible Predictability - We embrace the balance between adaptability and structure, fostering an environment with clear expectations and hold each other accountable.

As an EDvance College team member, you will be expected to embody these values and contribute to our community's culture of collaboration and inclusivity.

COMPENSATION

$30.77 - $35.58 hourly

Positions hired at 75% time or higher are eligible for EDvance College's comprehensive benefits package (i.e., medical/dental/vision, 401k and additional peripheral benefits including but not limited to flexible spending accounts, life insurance, etc.).

Eligibility for medical/dental/vision benefits begins the first day of the month following the date of hire. Eligibility for 401k plan participation begins the first of the month 60 days following the date of hire.