Program Coordinator - Cahaba Federal Solutions

Cahaba Federal Solutions is a fast-growing small business with strong capabilities in intelligence, prototyping and integration, systems engineering, and technology development. We are the winner of Huntsville’s Best Places to Work® Gold Award 2024 and recently earned the distinction as a Best Place for Working Parents®. Cahaba is a trusted partner dedicated to safeguarding our nation by delivering innovative solutions to its toughest challenges. We support critical missions with unwavering dedication and exceptional expertise. As a member of the Cahaba team, you will have access to numerous opportunities for career advancement, personal development, and engaging, challenging work.

Job Summary: We are seeking a proactive and highly organized Program Coordinator to provide comprehensive support to our customer’s executive team. The ideal candidate will be a detail-oriented multitasker with exceptional communication skills and the ability to anticipate needs and prioritize tasks effectively. The Program Coordinator will play a critical role in ensuring the smooth operation of our customer’s executive office and strategic planning to ensure the success and efficiency of operations. This is a high-visibility position that requires professionalism, discretion, and confidentiality in handling sensitive matters to ensure success of program operations.

Qualifications:

• Bachelor's degree or higher – MBA preferred.
• Experience in an executive support or account management role, preferably supporting C-level executives or senior DoD leadership.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent problem-solving skills and the ability to develop innovative solutions to complex challenges
• Strong communication and collaboration skills, with the ability to work effectively in a multidisciplinary team environment

Responsibilities:

• Serve as the primary point of contact and liaison between senior leadership and internal/external stakeholders, ensuring effective communication and coordination.
• Provide high-level administrative support, including managing schedules, preparing correspondence, and organizing meetings and events.
• Oversee the development and implementation of program policies, procedures, and initiatives to enhance operational efficiency and effectiveness.
• Coordinate meeting and event logistics, including preparing agendas, distributing materials, and recording minutes.
• Manage special projects and initiatives, coordinating resources, timelines, and deliverables to ensure successful outcomes.
• Conduct research, gather information, and prepare briefs and background materials to support decision-making and communication.
• Facilitate the flow of information within the organization, ensuring that key messages and directives are communicated effectively to relevant parties.
• Handle ad-hoc projects and tasks as assigned, demonstrating flexibility and willingness to adapt to changing priorities.

Additional Requirements:

• Must be able to obtain a Top-Secret/SCI clearance.
• Willingness to travel as needed
• Must be a self-starter and be able to work autonomously

Cahaba’s full-time employees are rewarded with competitive salaries* and an outstanding comprehensive benefits package. These benefits include Blue Cross Blue Shield medical coverage, Guardian vision and dental insurance, company-funded life, short-term and long-term disability, tuition reimbursement, wellness benefits, 11 paid government holidays, generous paid time off, and robust retirement plan solutions.

Employment opportunities at Cahaba Federal Solutions are based upon a candidate’s qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law.

*Compensation for this position is determined by a variety of factors, to include a candidate’s relevant work experience, location, skills, and certifications.