Program Coordinator - Electrical and Computer Engineering - 1026439-6689 - University of Illinois

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12229878 Program
Coordinator
Department of Electrical and Computer Engineering
The Grainger College of Engineering
University of Illinois Urbana-Champaign
The Department of Electrical and Computer Engineering in The Grainger
College of Engineering seeks applicants for a Program Coordinator
position. This position coordinates Grainger Center for Electric
Machinery and Electromechanics (CEME) activities and provides
administrative support for the Director.
Duties and Responsibilities:
Grainger Center for Electric Machinery and Electromechanics (CEME)
activities:
- Coordinates regular and annual CEME activities including annual and
interim reports, research with collaborating universities,
associated seminar announcements, Grainger Undergraduate Leadership
Awards, and Grainger Power Engineering Awards and banquet.
- Maintains official records of the CEME as required by the University
of Illinois and Department.
- Provides administrative leadership for workshop and conference
activities conducted by and within the CEME and for Director-led
conferences outside the CEME. Handles CEME correspondence.
- Provides outreach activities for the CEME, interacting with
clientele and managing external contacts.
- Maintains Director's calendar, arranges meetings, and keeps
Director abreast of impending deadlines and both screens and handles
messages filtered by the Director. Assists the Director with
internal and external professional and CEME-related public service
activities. Tracks submission dates for major conferences.
Corresponds with and keeps records of prospective graduate students,
post-docs and others. Arranges stays for visitors-both long- and
short-term and provides necessary information and support.
- Provides day-to-day administrative functions for the CEME, including
billing, purchasing, expenditure tracking, and other tasks as
assigned.
Coordinate center scale programs and research activities in support of
the Director and Associate Directors:
- Work with campus units, the ECE department development office, and
others to identify agencies/foundations/departments as sources for
proposal submissions.
- Work with the Director, campus, college and department units and
various agencies on writing proposals.
- Follow through with the department to confirm fund administration
and to prepare and deliver reports to funding agencies.
- Coordinated with the ECE grant office and assisting the CEME faculty
and student on specific center related grants.
- Coordinates regular center scale activities including reports,
associated seminar and meeting arrangements.
- Maintains official records of the center scale activities as
required by the University of Illinois and Department.
- Provides administrative leadership for workshop and conference
activities conducted by and within center scale activities.
- Provides outreach administration for center scale activities,
interacting with clientele and managing external contacts.
Editorial, writing, proofing, and design, and CEME website:
- Coordinates with the Corporate Relations Office and the Grainger
College of Engineering to produce annual and interim reports, Calls
for Papers, programs, schedules, and brochures and other publicity
materials. Designs brochures, reports, and helps design and maintain
relevant websites. Provides completed technical reports to the
Engineering Documents Center, and archives and disseminates digital
and paper copies.
- Assists the Director with presentations. Assists graduate students
and others linked to CEME and other center scale activities in
prep ring project reports and documents. Writes, designs, updates,
and disseminates information about various programs of the CEME and
other center scale activities.
- Identifies campus resources and programs that complement or augment
editorial and publication needs of the Director and recommends or
refers graduate students and faculty, as appropriate.
- Write material about major CEME and other center scale activities:
projects and initiatives.
Supervision:
- Helps train and acclimate Power and Energy Group administrative
professional(s) and other office workers and works with the group's
administrative professional(s) on Power and Energy Group projects
and meetings.
- Identifies changes in administrative support levels required for the
Center and makes recommendations to the director for reductions
and/or possible additional resources.
- Supervises student office workers employed by the CEME or other
center scale activities.
Power and Energy Group and other administrative responsibilities:
Works with IT group and Power and Energy Group administrative
professional(s) to establish and maintain databases related to student,
faculty, and CEME records.
Maintains job postings and conference information. Maintains unit
identity and public materials for CEME and Power and Energy Group.