Program Coordinator and Grants Manager - New York State Psychiatry Institute

Job Title: Program Coordinator and Grants Manager

Grade: 22

Salary: $79,116 - $95,435

The Research Foundation for Mental Hygiene is seeking a qualified candidate to fill a full-time Program Coordinator and Grants Manager position at the New York State Psychiatric Insistute (NYSPI).

The Health and Aging Policy Fellows Program aims to create a cadre of leaders who will serve as change agents in health and aging policy to ultimately improve the health care of older adults. The position offers a rich and unique training and enrichment program that is focused on current policy issues, communication skills development, and professional networking opportunities to provide fellows with the experience and skills necessary to help affect policy.

The Program Coordinator and Grants Manager will play a critical role in managing the Health and Aging Policy Fellowship, providing both general administrative and fiscal support to the program as well as managing small research grants. This role requires a strong focus on details, including timelines and deliverables and overall exemplar project and grants management skills. The ideal candidate will be well-organized, conscientious, and detail-oriented with a solid background in administration and grants management. The chosen candidate must be able to work well in a collaborative environment, balancing multiple tasks while ensuring accuracy and efficiency in deliverables.

This is a full-time hybrid position with a minimum of 2 days/ week (TBD) working in-person in the office. The chosen candidate must be able to work Monday to Friday, as well as occasional evenings for travel to/from DC for HAPF related meetings.

Duties and Responsibilities:

Program Administration:

• Prepares and runs weekly team meetings.
• Participates in other meetings and relevant calls, as requested by the Director of the program.
• Facilitates regular coordination with key stakeholders, including staff, fellows, funders, and other external partners to ensure alignment and smooth execution of all activities.
• Facilitates communications with CMS, AcademyHealth, and APSA to enroll new fellows in orientation sessions.
• Provides guidance and support in responding to questions and inquiries from current and incoming fellows.
• Has lead responsibility for planning and coordination of the annual HAPF Orientations, Communications Workshop, Spring Policy Symposium, and Capstone Meeting, incl. coordination with venue space, hotels, and caterers
• Sends invitations, tracks RSVPs, and finalizes agendas for all meetings organized by the national program office.
• Implements post-event evaluations and subsequent reports detailing participant feedback and suggestions for the future.
• Travels occasionally to Washington, DC for Fellowship meetings.
• Schedules monthly individual mentoring calls between fellows and HAPF leadership.
• Schedules and prepares regular group calls between fellows and HAPF staff.
• Assists with coordination of post-fellowship career coaching.
• Participates in fellowship application, review, and selection processes.

Budget & Grant Management (HAPF program and small research grants):

• Monitors grant expenditures (monthly expenditure reports) and works closely with grants management and accounting staff at the Research Foundation for Mental Hygiene, Inc. as well as funding agencies to ensure accurate fiscal administration of all grants.
• Monitors financial arrangements related to remuneration, stipends, and other benefits provided to HAPFellows and program participants.
• Contributes to writing of grant applications and drafts budgets.
• Participates in training session on travel reimbursements for incoming fellows.
• Sets up fellows' contracts and supports with support of staff at the Research Foundation for Mental Hygiene, Inc.
• Negotiates contracts with outside vendors incl. but not limited to research consultants, hotel/event spaces, caterers, etc.
• Prepares financial and narrative reports of all grants in accordance with the guidelines of the funding agencies and the Research Foundation for Mental Hygiene, Inc.
• Works collaboratively across different departments at RFMH.
• Participates in team meetings, preparation and implementation of grants and publications

Minimum Qualifications:

• Master's degree in Public Health, Public or Business Administration, Health Policy, Political Science, Sociology or other related field.
• Minimum 2-year employment in an administrative and grants management capacity.
• At least two years of experience using Microsoft Office.

Preferred Qualifications:

• 1-2 years' work experience in a non-profit or academic environment.
• College coursework in health policy or policies affecting elderly populations or prior work experience or volunteering experience in a health or aging environment as shown on candidate's resume.
• 1 year experience using Qualtrics.

Work Location: 1051 Riverside Drive, New York, NY 10032

To Apply: Submit an application through our website at https://nyspi.applicantpro.com/jobs/. Please note only applications submitted through our website will be considered.

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.