Program Coordinator, Gynecology - The American College of Obstetricians and Gynecologists

The Program Coordinator, Gynecology will assist the Program Manager and Manager, Programs in programmatic work related to healthcare provider continuing medical education about early onset breast cancer and select gynecologic cancers. Responsible for administrative logistics and supporting the program’s daily operations. Develop and maintain positive relationships with internal and external stakeholders. Support content development for program initiatives and webpage(s). Provide secondary coverage for travel and other special projects. This position is grant funded through the end of July, 2025 with the potential to extend funding. 

Cover Letter Required

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

• Perform administrative duties, including but not limited to: notetaking, proofreading, finalizing and distributing correspondence and meeting minutes; maintaining files for multiple projects; processing travel requests and invoices; and ordering supplies.
• Schedule meetings and conference calls and develop agendas for calls and meetings.
• Draft and distribute correspondence, reports, and meeting minutes.
• Support the accreditation renewal of continuing medical education content.
• Support program’s web presence in collaboration with program staff, as directed. Keep web content current and consistent with guidelines from ACOG and partners. Ensure web links are accurate and update as needed.
• Participate on grant check-in calls with internal/external stakeholders as needed.
• Prepare, process, and log staff and volunteer reimbursement requests; review grant expenditure reports, as requested.
• Provide logistical support for meetings and other events within scheduled deadlines, including but not limited to providing required documents and information to ACOG Meetings.
• Prepare and monitor timelines and checklists for meeting logistics and follow-up; Create and distribute meeting notices, forms, and all other meeting-related communications and materials.
• Support the efforts of the team by collaborating with staff.
• Provide excellent customer service to all internal and external inquiries. Communicate tactfully, diplomatically, and with discretion with a variety of stakeholders from various backgrounds, educational levels, experience, and interests.
• Provide support and regular updates, advising leadership of potential problems.
• Submit and monitor internal tickets to coordinate and maintain department website content.
• Assist in development and editing of promotion materials, including social media content and other electronic media resources, email blasts, newsletters, fact sheets, posters, tool kits, and other materials, in collaboration with leadership and appropriate ACOG teams. Share promotional materials and activities with outside organizations as applicable.
• Perform other duties as assigned.

Required Skills/Abilities:
• Strong interpersonal and oral and writing communication skills.
• Excellent spelling and proofreading skills.
• Strong attention to detail.
• Ability to effectively plan and organize work.
• Invoice processing experience and understanding of billing practices preferred.
• Strong computer skills including proficiency in Microsoft Office Suite and familiarity with Adobe Acrobat Reader.
• Ability to travel, sometimes overnight and for several days.

Education and Experience:
• High School Diploma required. Bachelor’s degree preferred.
• Minimum of 1-2 years of experience in an office support setting.

Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift 40 lbs.

Home to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women’s health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities. 

Compensation

The base salary for this position is $46,000 - $52,000 per year, commensurate with experience and qualifications. In addition, ACOG offers a comprehensive benefits package that includes the perks outlined below. 

Our Perks

Paid Parental Leave – Breastfeeding Friendly Workplace –  Flexible work schedule –  Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.