PROGRAM COORDINATOR, Refrigeration Shop [M -F; 6:55am - 3:25pm] - University of Washington

Req #: 238916 Department: UW FACILITIES: CAMPUS ENERGY, UTILITIES & OPERATNS Appointing Department Web Address: https://facilities.uw.edu/ Posting Date: 09/18/2024 Closing Info: Closes On 10/01/2024 Salary: $3,749 - $5,010 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. UW Facilities manages the University's buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Energy, Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups are the Business Intelligence & Information Technology group and the Finance & Administration group. Campus Energy, Utilities & Operations has an outstanding opportunity for a **Program Coordinator, Refrigeration Shop** . Under general direction of the Supervisor, this position provides support for Facilities Maintenance Refrigeration staff, using knowledge and experience specific to the Refrigeration shop. **Primary Duties and Responsibilities** Maintenance Program Coordination: - Provide primary administrative support for Shop 69. - Employ AiM, computerized maintenance management system, to monitor and report issues regarding budgetary requests and the purchase of departmental equipment. Using independent judgement, advise other Facilities staff and other campus clients regarding program policy and practice. - Schedule Preventive Maintenance activities with campus stakeholders using Microsoft Outlook for correspondence and calendaring. - Maintain and develop Refrigeration Shop records such key inventories, chemical inventories, Safety Data Sheets, shop tool inventories and shop safety compliance records. - Produce narrative and statistical charts and graphs from spreadsheets and databases. Maintain metrics boards and advise staff on the Key Performance Indicators (KPIs) being measured. - Work with CEUO staff to determine work order status, shop schedules and knowledge of federal regulation, provide continuous coverage for documentation aspects of the University's Refrigerant Compliance Plan. - Work with Facilities staff, Environmental Health and Safety staff and external agencies to help ensure shop processes are updated to comply with ongoing changes to Federal refrigerant control in a timely and efficient manner - Coordinate office equipment ordering and maintain records of purchase. - Maintain official Refrigeration Shop bulletin board. - Follow University of Washington Records Retention Schedule requirements. - Work with on-campus clients to ensure preventative maintenance schedules meet customer expectations with regards to timing, service and communication - Promote excellent customer service through effective, courteous and professional interactions with clients, colleagues and the campus community. - Participate in peer unit meetings for the purpose of standardizing implementation of department-wide policies and procedures. - Maintain knowledge of departmental time and leave policies, purchasing policies, hiring and onboarding, etc., and be prepared to advise staff and others about these policies and procedures - Other duties as assigned Organizational Leadership and Engagement: - Positively support all management directives and actively promote the purpose and foundational values of CEUO. - Adhere to CEUO protocols and all University and Facilities Services policies and procedures including the UW Facilities Leadership Standards and Individual Accountability Protocols (IAP). - Participate in and follow through with CEUO process improvement initiatives including incorporating Lean principles into internal work processes and promoting employee engagement in continuous improvements and innovation. - Actively participate in meetings and trainings as scheduled. **Core Competencies** - Demonstrate personal integrity and trustworthiness. - Manage stressful situations and changing priorities effectively. - Anticipate, recognize and resolve problems. - Be responsible and accountable. - Use organizational skills and provide attention to details. - Maintain a positive, optimistic, and success-oriented attitude. - Exercise professionalism, which includes being tactful and courteous. - Exhibit a professional work ethic. - Continuously promote a safe work environment. **Requirements include:** - High school graduation or equivalent **AND two years of experience in providing business operations support in maintenance and/or construction and/or skilled trades environment** OR equivalent education/experience. **Additional Requirements include:** - Demonstrated successful ability in taking direction, working well with others and as a member of a team. - Demonstrated excellence in effective verbal and written communication skills. - Demonstrated proficiency working with detailed documentation, while maintaining a high degree of accuracy. - Demonstrated successful experience with computer technology. - Demonstrated strong organizational skills and attention to details. - Possession of a valid Washington State driver's license. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. **Desired:** - Demonstrated experience working with skilled trades and familiarity with skilled trades nomenclature. - Demonstrated proficiency with computerized work management and purchasing systems. - Demonstrated proficiency with AIM and cellular phone technology. - Possess a bachelor's degree **Conditions of Employment:** - Must be able to work in a non-smoking environment. - Regular and predictable attendance is required. - Must participate in medical screening/monitoring (such as TB screening and proof of measles inoculation) required for work assignments in locations, including but not limited to, nonhuman primate areas, the Animal Research and Care Facility, and the University of Washington Medical Center. Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. **Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.** University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.